H1 2025: Workfront Community Ideas Update

[#1]

Hello Workfront Community, 

I can’t believe it’s already June! Time has flown by since our last review, but I wanted to update you all on our H1 2025 Community Ideas review. As you may recall, this effort is part of our bi-annual ideas review process, which involves our product team as they review and respond to the top 20 ideas from the past 2 years. Please note that this 2-year period includes ideas from our last review cycle in November 2024. Ideas from our last review cycle are listed in the second chart below, labelled ‘H2 2024 Carryover Ideas.’ Many of you may have already been notified of these idea updates if you’ve interacted with them previously, but I wanted to consolidate all product responses into a single page. 

A couple things to keep in mind: 

• All reviewed ideas below were published in the past 2 years.  
• Ideas responded to in this cycle will be updated periodically by the PM Owner until they are moved to a 'final’ stage, either Delivered, Archived, or Declined.  
  • We’ve put this requirement in place to ensure regular updates from the product team and offer a glimpse into our implementation process. 
• This latest cycle saw 31 ideas responded to, with 7 net new ideas and 24 rolling over from the last period 
  • 19 ideas were updated to a different stage 
  • 6 ideas were moved to a commit stage (Accepted or Delivered), with 3 moving to Accepted and 3 moving to Delivered 
  • 4 ideas were moved to the Decline stage  
• Ideas in the ‘H2 2024 Carryover Ideas with a green or red color indicate a stage change. Green indicates the idea moved towards a commit stage and red indicates the idea moved back a stage or was declined. All stage changes will include a reason for the update.  

Please see the chart below for the latest ideas reviewed by our Product team: 

	Idea Author	Publish Date	Votes (Likes)	PM Owner	Idea Stage
Built-In Customer Satisfaction Survey or Feedback Custom Form	@kiransurfs	Apr-23	37	@KhachaturSe	New
Character Limit on Forms	@EAdams	Mar-23	35	Khachatur Sedrakyan	New
Automatically Push Task Level Document Folders to Project Level	@VicSellers	Aug-23	39	@CaroOssmann	New
Mentions Widget – Clear Selected Mentions	@BeckyJohnson	Aug-23	49	Anna Asatryan	Investigating
URL Preview in Interactive Proofs	@JavierMadrigal	Sept-23	26	Caroline Ossmann	New
Proof Dashboard UX Improvement	@shems613	Nov-23	24	Caroline Ossmann	Delivered
Ability to Curate a List of Users to Ask to Grant Access	@skyehansen	Mar-23	23	@LilitM	New
Enable Proofing in Sandbox Instances	@ChristaLe1	Feb-23	23	Caroline Ossmann	Investigating
Reporting on Boards and Admin View Access	@MarlaDr	Oct-23	28	@MattMi3	Delivered
Freeze Columns in a Workfront Report	@Kaitlan-Leonard	Jan-23	23	Matt Mitchell	Accepted

H2 2024 Carryover Ideas 

	Idea Author	Publish Date	Votes (Likes)	PM Owner	Idea Stage
Workfront Updates Pin Feature and Filtering	@HollyBartlow	Apr-24	93	Anna Asatryan	Investigating
Settings and Sharing per Queue Topic	@Trevor_Nolde	Feb-24	65	Khachatur Sedrakyan	Investigating
Allow deactivation of Topics	@Lyndsy-Denk	Sep-24	73	Khachatur Sedrakyan	Investigating
Allow Workfront Notifications to Send to Different Email Than That used for SSO	@lindselib	May-24	41	@JonahMc	Accepted
New Home - Calendar	@Daniel_Clarke	Jul-24	43	@jerflo	Declined
Proof Deadline Date should not be blanked out on the most recently activated stage when the “Workfro...	@cmellic	Aug-24	26	Caroline Ossmann	Investigating
New  Workfront Form Builder removes ability to “Track field changes in Update feeds”	@Dave_at_PSU	Jul-24	39	Khachatur Sedrakyan	New
Enable Word Limits in Text Fields	@MaceyM1	Mar-24	20	Khachatur Sedrakyan	Delivered
“Send Dashboard" - Automated emails for Dashboards	@randyb1	May-23	508	Matt Mitchell	Investigating
Add the same person twice to a proof review	@Olivia_Pappalardo	Jul-23	164	Caroline Ossmann	Accepted
Add Default Planned Hours to Queue Details of projects	@BrentHat	Mar-23	75	Khachatur Sedrakyan	New
Ability to Delegate Proof Approvals	@Madalyn_Destafney	Jul-22	74	Caroline Ossmann	New
Workfront out of office notification	@AbelleWoo	Aug-23	77	Anna Asatryan	Investigating
People tab of a project to dynamically update	@NicholeVargas	Aug-23	69	Anna Asatryan	Declined
Allow Delegated Tasks to Pull into Lists/Reports	@lindselib	Aug-22	44	Matt Mitchell	Delivered
Allow for admin level organization of Report Folders	@ThomasPl	Mar-22	43	Matt Mitchell	Declined
Autosave/Drafts for Requests being Created within a Project	@ncdd23	Aug-22	30	Khachatur Sedrakyan	New
Hide field choices on certain custom forms	@Kasey-G	Dec-22	29	Khachatur Sedrakyan	New
Lock requests once converted to a project	@VTLander88	Sept-22	29	Khachatur Sedrakyan	Investigating
Ability to combine MP4 Proofs	@L_Kelly	Nov-22	24	Caroline Ossmann	Investigating
Expand the Program Name List to more than 20	@YolandaRo	Apr-23	38	Khachatur Sedrakyan	New
Enable Custom Forms on Teams, Roles, Reports, and Dashboards	@William--	Jan-23	38	Khachatur Sedrakyan	Accepted
Stackable Workfront Boards Column Filters	@Erika_Antkowiak	Mar-24	15	@vazgenbabayan	Declined
Improve field logic to allow an option for a field to display only the options that the user needs t...	@JENNIFERGI3	Jan-24	14	Khachatur Sedrakyan	Investigating

If you have any questions or comments about a particular idea, please navigate to the respective idea thread and post your reply – don't forget to tag the PM for extra visibility! Announcements like this will be posted roughly twice a year, depending on our product team’s bandwidth and roadmap capacity. 

If you have an idea, don't hesitate to submit it to the Workfront Community Ideas Space - it may be your idea that gets selected next! You can also engage and support your peers by liking (i.e. voting on) an existing idea. Remember, ideas will be considered as long as they are published up to two years from the current review cycle.  

If you have any suggestions about our ideas review process or idea updates like this post, please shoot me a private message or send an email to Grp-WorkfrontCommunity@adobe.com. As always, let us know what you think in the comment section below - we hope these updates align with our efforts to provide transparency and incorporate more community product suggestions into our roadmap and product strategy.

[#2]

Hi @jon_chen, is the "Reporting on Boards and Admin View Access" Idea really delivered? I don't see the proposed solution in my environment, and didn't see it in the Q2 or Q3 notes. CCing CBuckwal who also commented the same thing on the original thread.

[#3]

I'm excited to use the freeze frame in the Workfront reporting and reporting on boards. Our teams are really liking the boards to visualize work so being able to report out on that work to leadership in the way they prefer, via a report, will be a great value add! 

[#4]

What about this idea, adding styling to custom forms?  It looks like it's had quite a bit of support, is it still on the list?

https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/bold-color-italics-highlight-underl...

As it is now, i'm not sure the current forms meet modern accessibility guidelines (ex. WCAG 2.1 AA). For example, the font-size of a question in custom forms is smaller than the options in the rest of the field. why?  

Government agencies will need to meet WCAG 2.1 AA standards by March 2026, and i'm not sure Workfront's forms would pass in their current state.  If they aren't going to be updated to meet those standards from the product side, maybe you could allow some minimal styling or control of font size and color?

[#5]

@jon_chen Is there something missing? - the Admin Boards Report does not show in our (or other's) instance(s).

  

[#6]

My apologies for the delay everyone. Please see my responses below:

• @-JC I've reached out to the product manager to respond to this thread and the corresponding idea. It seems there is some confusion around whether this idea has been released to production. I will make sure he shares an update as soon as possible - thanks for your patience.
• @user01245 Thanks for your reply. While the idea you referenced is a popular suggestion, it is unfortunately past our post date requirement. Per the Community Ideas process refresh announcement, ideas older than 2 years will not be considered unless they are merged with a newer idea. If you find a similar idea that was published less than 2 years ago, please share it with me and I will be happy to perform the merge. This will increase the likelihood that the idea is addressed by our product team in future review cycles.
• @Interconnected Thanks for your question. I believe you are referring to the 'Reporting on Boards and Admin View Access' idea, please see the response in my first bullet for details.

[#7]

@jon_chen @-JC   FYI. After that call on the 31st July, I raised a ticket with support to have the Boards Admin Report enabled in our instance. a day later, it was there!

So that's the way to do it it seems.  (although, if announced as 'available' - it could make sense to just make it available to everyone, less confusion, less time chasing up, yada yada yada)

[#8]

@Interconnected we had the same experience. Thanks @jon_chen, perhaps they can respond on the "Reporting on Boards and Admin View Access" post as well since a few others have asked the same question there.

[#9]

@jon_chen, on the custom form styling issue, I couldn't find a more recent post that the one I linked, so I created a new idea:  https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/ability-to-add-custom-design-stylin...

Thank you!

[#10]

@-JC @Interconnected Thanks for confirming! I will check with the PM and have him update the idea as soon as possible.

@user01245 Thanks for creating a new idea. I went ahead and merged the old one into yours. Given the number of the votes, it will likely be reviewed by a PM in our next cycle.