Adobe Workfront

Perspectives is a dedicated space on Experience League featuring content written by expert Adobe users and internal Adobe product experts. Articles focus on real-world use cases, industry best practices, strategic tips and tricks, actionable insights, and technical guidance for using Adobe DX products—including Workfront.Whether you’re a System Admin, Group Admin, Project Manager, or simply passionate about driving value with Workfront, these articles offer practical strategies and inspiration from those who’ve been there. Check out the latest articles:From Tasks to Transparency: Accountability in Workfront Growing Through Workfront: Real Admin Lessons Workfront Adoption: You Launched the Tool, Now Shift the Mindset Help Me Help You: From Support Queue to Adoption Two Admins, Two Companies, One Workfront From Chaos to Order: Shaw’s Workfront PMO Transformation Resourcing at a Glance: Instant Insights Dashboard From Chaos to Content Velocity: Winning with Workfront Workfront Planning fo

Hi! We are exploring exporting Workfront data through Snowflake and into PowerBI. It pains me what we have to do this. I would love there to be more functionality with Workfront reporting, especially to show trends over years. I find PowerBI not overly intuitive either. Will more reporting functionality exist within Workfront? How else are people creatively showing data? 

Hi All,I am trying to query / pull the “Project Sharing” settings of a project template via the Workfront API / in Fusion, but can’t figure out how to do this.The accessRules collection includes only the “Template Sharing” settings, but not the “Project Sharing” settings.Does anyone have an idea on how to do it? Or this not supported currently by the (versioned) API?Thank you,Tibor

A HUGE thank you to ​@MikeEngel  for sharing all his knowledge on the Unified Approvals transition! We realize there were a lot of unanswered questions from the chat so we are working on a consolidated Q&A that we’ll post here later, as well as discussing additional webinars to address these!  As discussed today, access to Unified Approvals will be based on your Workfront contract renewal date, but if you want to get access earlier, reach out to your account team to see if you can recontract early! Below are a summary, links to the slide deck, recording, and resources! Senior Product Manager Mike Engel shared updates on the new Unified Approvals experience, bringing enhanced review and collaboration tools for both video and non-video assets. Mike demo’d the new experience, including annotation and collaboration tools. He also discussed the transition, which will allow teams to adopt it in stages (using both legacy and new approvals, as needed) as well as potential future capabiliti

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I am semi-new to Fusion and have built very simple scenarios of assigning individual assets to specific owners and while that is going well, this set up doesn't account for current workload, priorities or time-off. I was wondering if there is a way to pull in the Workload Balancer from Workfront into the Fusion scenarios to round-robin assign the incoming work based on workload vs. auto-assigning to one individual? 

I’m creating a Fusion scenario that renames requests according to what queue topic is selected.  The watch event only returns the Topic ID.  Is there a way to get the name from the ID?  Thanks in advance!!!

Has anyone successfully connected Workfront with Aprimo DAM using Fusion? Our use case is to upload final files from Workfront in the DAM, but we’re running into issues - especially files over 20MB. Would love to pick your brain if you’ve successfully done this integration! 

Does anyone know of a good method to audit all custom Statuses?  We have a large amount of groups that each use different status lists.  Is there any way to export this data so it can be reviewed and updated?

Looking for the syntax to have and event subscription that triggers when a custom filed on a custom form or a project is changed.  I’ve tired nested, colon and dot notations, and the subscription get created but the field does not trigger it. 

I would find a great deal of value in a webinar/Q&A session with Adobe Product Managers tailored to understanding the pivot from the standard Proofing experience to the Unified Approvals experience. Seems to be a wide range of considerations and no hard deadlines on some required changes, but documentation seems “thin” and some of these changes need measurable documentation and process re-training in my organization. There is even documentation on how to use Unified Approvals and Proofing together https://experienceleague.adobe.com/en/docs/workfront/using/review-and-approve-work/document-reviews-and-approvals/manage-asset-review-and-approval/doc-approvals-and-proofing but not much that speaks to when existing Proofing functionality would be phased out completely. Can this type of information event be prioritized by the Workfront team? 

Hello,  Is there a way to sort my proof approvals in my homepage from newest to oldest? Right now, when I login, the default is it shows the oldest ones first. Thank you! 

Hello ,I would like to purge all redundant reports on the Workfront system. (i.e.,) There are a few hundreds of reports that have zero results among the thousands of records we have. Is there a way to identify them ?Happy to see a solution either on workfront or via FusionThanksHarih  

Hi there,I’ve been a WF admin and in the tool for 8+ years. I’m no longer an admin, but am using it as a project manager (specifically for creative projects - think outside agencies, waterfall project setup, etc.). I’m finding the UI to be harder and harder to build easy-to-use at-a-glance views on project status (think like Smartsheets or Monday.com level of simplicity and UI). Has anyone built project reports that act as a dashboard that are user friendly, visually intuitive (color coded, etc.), or at least super effective at showing you where a group of projects is at (could be active task, status, etc.), who it’s with, maybe last update, etc.? The “Priorities” feature is definitely moving in the right direction, but it’s not customizable enough in terms of what columns I can include. Thanks in advance!Kate

The Approvals Widget has switched order so the oldest are on page one.We would prefer it go back to the way it was -- newest to oldest.I am an admin and haven't made any purposeful revisions to any setup or layout for this to occur and cannot find a place to change it.Any ideas?

When using the out-of-the box Workfront Proof integration with Adobe Express, you can select a Proof Workflow to use as the Express template for approval.   Express displays the pre-set stages and approvals set in the Proof workflow. However, you must select a Workfront project for the proof to be assigned to.  Can you have a project be predetermined / setup to be selected by default? i.e. have all approvals for a workflow default to “Project A” rather than having the user type and select the project each time. Background / extra context: Marketers are using Express to create creative content. Today they route content created in Express, through express for brand approval. The brand team wants to also be to track these approval requests through Workfront / proof for analytics and tracking. The workflow / proofing integration works! But often these requests are not connected directly to an active Workfront project, so the user would be confused to which project to type/select. Ideally,

Hi team, We are currently working in creating task-based report. Exactly we need the filter if project tasks all don’t have assignments .Example : The project (test) has 4 task, one has assignments in task if assignment is assigned it should not show in report. I need report that only show project where there all task has zero assignments. I need filter to archive this.

I am trying to run a scenario that will trigger when a custom field is edited. The issue I am having is configuring a filter based on the oldState value being blank. Meaning if the field changes, but data existed in the field prior to the change, the scenario will not proceed.How can I configure a module to read the values of the oldState shortly after the trigger? Thank you 

We’ve built a Fusion workflow that creates new Programs within Portfolios as Child Campaigns, storing specific custom field information on the Program object using custom forms that collect the information on the request. I’ve been able to add additional fields to the mapping, but for some reason, the fields I’ve added in the last week don’t want to appear.I’ve checked the that the Read a Record (Fetch Request) IS pulling in the data to the correct fields:and that the Create a Record (Create Program) is showing the fields as things I can map, but it’s not showing them as fields I can pull in (similar to Regions, it should be showing 2. DE:Primary Solution SingSel as a mapping options): Underneath the Read a Record, there SHOULD be Primary Solution SingSel, Is this For, Campaign Type, etc, but they don’t show up. I’ve checked every custom form, made sure the fields are on all of them, run the workflow dozens for times, I’m at a loss for way to get Create a Record to actually give me the

As above .. workfront has taken 20 mins to create a proof and still hasn’t done it. How do you cancel the job and start again?