Adobe Workfront

As the Workfront Second Quarter Release is scheduled for next week (April 16 - Quarterly Release, April 15 - Monthly/Fast Release), this webinar highlighted a handful of enhancements coming to Advanced Enterprise Operations, Unified Approvals (the future of proofing in Workfront), Reporting, Fusion, and Workfront Planning. There are several demos in the on-demand recording, so it’s a bit longer than usual - plan for 75 minutes unless you watch on 2x speed.  If you weren't able to attend - no worries! The links to the slide deck, recording, and Q&A are listed below. Be sure to review the release notes on Experience League, as not all feature enhancements were covered in the webinar today!  Webinar Recording  Slide Deck PDF - note that the videos cannot be replayed in the slide deck PDF, so I’ve included links to those below  All videos from the section, Advanced Enterprise Operations Enhancements, can be found here - Financial Management (slide 18), Enhanced Layout Templates (sl

Adobe Summit is a few short months away and the countdown is officially on! 🎉We’re heading back to The Venetian Convention and Expo Center in Las Vegas, April 20-23 with preconference trainings kicking off on Sunday, April 19. It’s shaping up to be an incredible week of learning, inspiration, and connection!Have you grabbed your pass yet? Let us know if you’ll be there by dropping a comment below. If not, now’s the time - discounted pricing ($300 off) is available through February 13, so don’t miss your chance to save. If you are attending in person, we've included two important updates below:   The Summit 2026 Session Scheduler is now live! Sessions and labs fill up very fast and are available on a first-come, first-served basis, so register early and snag your top session picks before spots run out.  The Customer Success team will be organizing in-person networking opportunities so you can meet and connect with fellow Workfront customers while you’re at Summit. More details are com

I’m hoping someone has already figured this out and can share their magic with me. I need a report for stakeholders/collaborators so they can see every Proof they are on along with the decision status of all approvers not just their own and ideally it would be one line per document but grouped by document also works for this purpose.I figured I’d reach out to the Community before pushing my Friday brain to write text mode 😅

How are others reporting the Quarter is the calculated field option working for you.  Can someone provide text that has worked for them?

Does anyone know of a good method to audit all custom Statuses?  We have a large amount of groups that each use different status lists.  Is there any way to export this data so it can be reviewed and updated?

Each time a new project is created, Workfront generates a new reference/form number. However, our business process requires different behavior based on project type:Revisions: Should retain the original form/reference number from the previous project/version Example: XX-1A-XX Variants: Should generate a new reference number using the same base identifier, but increment the alphabetical suffix sequentially Example progression: XX-1A-XX → XX-1B-XX → XX-1C-XX The core “XX” values remain the same; only the revision/variant letter changes based on the number of versions created Has anyone implemented a similar setup in Adobe Workfront?How are you handling reference number retention for revisions? What is the best practice for preserving prior reference numbers while allowing variants to create new ones?

Reaching out to the community to see if anyone has successfully automated the process of adding and deactivating users in Workfront, particularly when using Fusion alongside the Admin Console. We’re trying to understand what’s possible, what limitations exist, and any potential pitfalls to watch out for. If you’ve implemented this, did you require a developer, or were you able to accomplish it as a system admin? Did you partner with Adobe Consulting Services, or build it internally? Any tips, lessons learned, or best practices would be greatly appreciated. Thank you!

When I am deactivating groups / teams, I need to make sure that the users are also deactivated. I would love to see color coding on the users "bubbles" to show if they are active or not. Ideally it would be best if it was color coded by license types. I am not sure what the colors currently refer to and it's visually distracting 

Issue: Registered Workfront users cannot access proofs via shareable links. Steps to Reproduce: Copy link from "Get Shareable Link" within proof > Send to reviewer > Reviewer attempts to sign in. Error: “Your email or password is incorrect. Please try again.” Troubleshooting: Tested with multiple registered users; all are blocked by the same login error. How can I resolve this authentication loop?  

Hi,A user created a project in 2024, when Workfront was adopted by our company, he received a notification these days on the email that a task is due on this project, by accessing the link on the email, he is redirected to the task, but cannot do any changes.As a system admin, I only can visualize the project by accessing the link he received, so the project doesn’t exist in the list of projects.I was able to close the task for the user, but cannot:close the project, when I try to change the status to Completed - I receive the error : “Cannot modify personal project” cannot delete the project - in the 3 dots beside the name I have only Edit, Recalculate Timeline, Export and Recalculate Finance the share button doesn’t work - when I try to click on it - I receive the error: “Cannot read properties of undefined (reading 'name')”Have you seen this type of behavior ? Any idea on how I can close it ? or even delete it ?thanks,Bianca

I need to export historical Proofing information from Workfront as a client transitions from a parent company’s version of Workfront to their own.Using an OAuth2 application configured in Workfront, I’m able to access the Workfront API to export project and document information from Workfront, but it appears that the Proofing information only lives within the embedded Proof HQ instance (please correct me if I’m wrong).Since this is not a standalone Workflow Proofing instance, but rather it’s integrated and accessed via Workfront, which uses IMS authentication, I cannot “log in” to the Proof HQ API using a user/password (I have no password in Proof HQ).As such, I’m attempting to authenticate with Proof HQ by calling the https://api.proofhq.com/home/authentication/getsessionid.html SOAP API, but can’t seem to get it to work.  I’ve tried the following SOAP envelope:````<?xml version="1.0" encoding="UTF-8"?><soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/

I’m trying to create two external lookup fields that are using the Workfront Planning api to pull data from Planning.  I’ve created my first lookup fine and its pulling my Planning fieldId with the records I want to show users.  The fieldId output from this first field will drive what records a user sees in the second external field.  The Workfront Planning api uses JSON for filtering, which is curly brackets, and the dependency field needs curly brackets around the field you need the dependent output from.  What’s happening is when I try to build the filtering for the 2nd external field to use the output I need, it needs to be written in JSON so the dependency field is put everything in curly bracket if that dependency field, which obviously is not working.  Has anyone worked with Planning api within an external field to get a dependency, coming from another Planning field to work?  Any insight, ideas, or thoughts would be appreciated.

Looking for the syntax to have and event subscription that triggers when a custom filed on a custom form or a project is changed.  I’ve tired nested, colon and dot notations, and the subscription get created but the field does not trigger it. 

Is there a way, maybe based on Routing Rules, Topic Groups, Queue Topics, or something else I’m not considering to either trigger logic inside the request form or skip sections of the request form?We utilize one master project request queue that routes to a master request form for our entire company. There was reasoning and strategy behind this, but the ultimate result is a form that asks a large amount of qualifying questions before you are routed to the specific section you’re trying to complete.  I’m hoping there’s a way to bypass some of the preliminary routing steps if the projects are intended for my team or possibly my queue topic.I’m not exactly a power user of Workfront so I apologize in advance for asking questions that may have an obvious answer, I’ve tried my best to research on my own.

We have a situation where we have created a new view in Projects’ documents to show (100s of) documents and proofs on projects. However, the ‘version’ column always shows documents at v1 but when a proof is created and is techinically a v1 proof, it shows v2 in the column and is very misleading.I have looked at many ways to work around this using text mode but everythings draws up a blank column.Has anyone else come across this and found a solution?Thanks!

As above .. workfront has taken 20 mins to create a proof and still hasn’t done it. How do you cancel the job and start again? 

Hi! We are exploring exporting Workfront data through Snowflake and into PowerBI. It pains me what we have to do this. I would love there to be more functionality with Workfront reporting, especially to show trends over years. I find PowerBI not overly intuitive either. Will more reporting functionality exist within Workfront? How else are people creatively showing data? 

I am struggling with saving the data on a custom form when I use an external lookup field with a webhook. I have successfully connected a webhook to a lookup field that returns results that match the user’s input. However, it sometimes saves the option the user clicks on and sometimes wipes the field back out when the user clicks away. From my searching, it may be that the form has nothing to “grab onto”, as in an id.  I don’t know if that’s the cause of my issue or not, but I haven’t been successful creating a json path to return linked label/value pairs, only a single label or ‘all fields’. I also haven’t been able to pass the data somewhere else without it still being linked to the original field, so as soon as the original field goes blank, everything else does as well.  I was toying with having a WF webhook listen for when the fields populate, but in my initial test, it doesn’t seem to see a change while the form is still being edited. Can anyone offer me some insight into how I c

SharePoint Integration with Adobe Workfront 🔍 ScenarioOur organization recently integrated Microsoft SharePoint with Adobe Workfront to streamline document management and project collaboration.During implementation, a key question came up:👉 If one user configures the SharePoint integration using their Microsoft account, will all other users automatically be able to use it?🧠 What We ObservedAfter testing the integration, we identified the following behavior: The SharePoint integration in Workfront is user-based (OAuth authentication) Each user must individually log in to their SharePoint account when accessing the integration Permissions are delegated per user, not shared globally ⚠️ Key Challenges Multiple User Logins Required Every user must authenticate separately with their Microsoft account. Approval Prompts Some users encounter an “Approval Required” screen depending on organizational Microsoft policies. Access Dependency Users can only access SharePoint files and folde