Adobe Workfront

I would find a great deal of value in a webinar/Q&A session with Adobe Product Managers tailored to understanding the pivot from the standard Proofing experience to the Unified Approvals experience. Seems to be a wide range of considerations and no hard deadlines on some required changes, but documentation seems “thin” and some of these changes need measurable documentation and process re-training in my organization. There is even documentation on how to use Unified Approvals and Proofing together https://experienceleague.adobe.com/en/docs/workfront/using/review-and-approve-work/document-reviews-and-approvals/manage-asset-review-and-approval/doc-approvals-and-proofing but not much that speaks to when existing Proofing functionality would be phased out completely. Can this type of information event be prioritized by the Workfront team? 

Hello,  Is there a way to sort my proof approvals in my homepage from newest to oldest? Right now, when I login, the default is it shows the oldest ones first. Thank you! 

Does anyone know of a good method to audit all custom Statuses?  We have a large amount of groups that each use different status lists.  Is there any way to export this data so it can be reviewed and updated?

Hello ,I would like to purge all redundant reports on the Workfront system. (i.e.,) There are a few hundreds of reports that have zero results among the thousands of records we have. Is there a way to identify them ?Happy to see a solution either on workfront or via FusionThanksHarih  

Hi there,I’ve been a WF admin and in the tool for 8+ years. I’m no longer an admin, but am using it as a project manager (specifically for creative projects - think outside agencies, waterfall project setup, etc.). I’m finding the UI to be harder and harder to build easy-to-use at-a-glance views on project status (think like Smartsheets or Monday.com level of simplicity and UI). Has anyone built project reports that act as a dashboard that are user friendly, visually intuitive (color coded, etc.), or at least super effective at showing you where a group of projects is at (could be active task, status, etc.), who it’s with, maybe last update, etc.? The “Priorities” feature is definitely moving in the right direction, but it’s not customizable enough in terms of what columns I can include. Thanks in advance!Kate

The Approvals Widget has switched order so the oldest are on page one.We would prefer it go back to the way it was -- newest to oldest.I am an admin and haven't made any purposeful revisions to any setup or layout for this to occur and cannot find a place to change it.Any ideas?

When using the out-of-the box Workfront Proof integration with Adobe Express, you can select a Proof Workflow to use as the Express template for approval.   Express displays the pre-set stages and approvals set in the Proof workflow. However, you must select a Workfront project for the proof to be assigned to.  Can you have a project be predetermined / setup to be selected by default? i.e. have all approvals for a workflow default to “Project A” rather than having the user type and select the project each time. Background / extra context: Marketers are using Express to create creative content. Today they route content created in Express, through express for brand approval. The brand team wants to also be to track these approval requests through Workfront / proof for analytics and tracking. The workflow / proofing integration works! But often these requests are not connected directly to an active Workfront project, so the user would be confused to which project to type/select. Ideally,

Hi team, We are currently working in creating task-based report. Exactly we need the filter if project tasks all don’t have assignments .Example : The project (test) has 4 task, one has assignments in task if assignment is assigned it should not show in report. I need report that only show project where there all task has zero assignments. I need filter to archive this.

I’m creating a Fusion scenario that renames requests according to what queue topic is selected.  The watch event only returns the Topic ID.  Is there a way to get the name from the ID?  Thanks in advance!!!

I am trying to run a scenario that will trigger when a custom field is edited. The issue I am having is configuring a filter based on the oldState value being blank. Meaning if the field changes, but data existed in the field prior to the change, the scenario will not proceed.How can I configure a module to read the values of the oldState shortly after the trigger? Thank you 

We’ve built a Fusion workflow that creates new Programs within Portfolios as Child Campaigns, storing specific custom field information on the Program object using custom forms that collect the information on the request. I’ve been able to add additional fields to the mapping, but for some reason, the fields I’ve added in the last week don’t want to appear.I’ve checked the that the Read a Record (Fetch Request) IS pulling in the data to the correct fields:and that the Create a Record (Create Program) is showing the fields as things I can map, but it’s not showing them as fields I can pull in (similar to Regions, it should be showing 2. DE:Primary Solution SingSel as a mapping options): Underneath the Read a Record, there SHOULD be Primary Solution SingSel, Is this For, Campaign Type, etc, but they don’t show up. I’ve checked every custom form, made sure the fields are on all of them, run the workflow dozens for times, I’m at a loss for way to get Create a Record to actually give me the

As above .. workfront has taken 20 mins to create a proof and still hasn’t done it. How do you cancel the job and start again? 

A HUGE thank you to ​@MikeEngel  for sharing all his knowledge on the Unified Approvals transition! We realize there were a lot of unanswered questions from the chat so we are working on a consolidated Q&A that we’ll post here later, as well as discussing additional webinars to address these!  As discussed today, access to Unified Approvals will be based on your Workfront contract renewal date, but if you want to get access earlier, reach out to your account team to see if you can recontract early! Below are a summary, links to the slide deck, recording, and resources! Senior Product Manager Mike Engel shared updates on the new Unified Approvals experience, bringing enhanced review and collaboration tools for both video and non-video assets. Mike demo’d the new experience, including annotation and collaboration tools. He also discussed the transition, which will allow teams to adopt it in stages (using both legacy and new approvals, as needed) as well as potential future capabiliti

We're currently using a request queue that creates issues by default. Our team then works with tasks, so we end up with both issues and tasks in our projects. This is causing confusion.Ideally, we'd like requests to come in as tasks only — no issues at all. We want to keep things simple and have one object type for the team to work from.I know routing rules can auto-convert issues to tasks, but the original issue still remains. Is there a way to either:Have the request queue create tasks directly, skipping issues entirely?Or is there another approach anyone has found that achieves a "tasks only" experience?

Hi team , We need some clarification on how the actual duration and duration is calculated in task level . we have some task that has actual duration as 11.26 how these decimal value is calculated ?.Can you advice how it is calculated with an example .

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Helo ~ I am trying to add a column to a Proof-centric report that lists the name(s) of people tagged in a proof as a Reviewer. All I can seem to do is list the Approver. Has anyone done that?Thanks,~ Bradley

Can someone explain what a “Root Project” is and how they could be used? I’m working on a report and noticed values for “Root Project” as an option when I add a column. I can’t find any documentation on that value or any fields with that name. None of my projects have any value in any of those fields when I include them in a report. Our large campaigns use a project for concept development. We add a project for each type of deliverable and link them together in a program. It might be valuable to us to name the concept development project as a root project. 

I’m trying to create two external lookup fields that are using the Workfront Planning api to pull data from Planning.  I’ve created my first lookup fine and its pulling my Planning fieldId with the records I want to show users.  The fieldId output from this first field will drive what records a user sees in the second external field.  The Workfront Planning api uses JSON for filtering, which is curly brackets, and the dependency field needs curly brackets around the field you need the dependent output from.  What’s happening is when I try to build the filtering for the 2nd external field to use the output I need, it needs to be written in JSON so the dependency field is put everything in curly bracket if that dependency field, which obviously is not working.  Has anyone worked with Planning api within an external field to get a dependency, coming from another Planning field to work?  Any insight, ideas, or thoughts would be appreciated.

I need to export historical Proofing information from Workfront as a client transitions from a parent company’s version of Workfront to their own.Using an OAuth2 application configured in Workfront, I’m able to access the Workfront API to export project and document information from Workfront, but it appears that the Proofing information only lives within the embedded Proof HQ instance (please correct me if I’m wrong).Since this is not a standalone Workflow Proofing instance, but rather it’s integrated and accessed via Workfront, which uses IMS authentication, I cannot “log in” to the Proof HQ API using a user/password (I have no password in Proof HQ).As such, I’m attempting to authenticate with Proof HQ by calling the https://api.proofhq.com/home/authentication/getsessionid.html SOAP API, but can’t seem to get it to work.  I’ve tried the following SOAP envelope:````<?xml version="1.0" encoding="UTF-8"?><soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/

For those registered for Understanding Unified Approvals: Direction, Reporting, and What’s Next, would you be interested in follow‑up working sessions to unpack the upcoming approval workflow changes? Looking to exchange implications, open questions, and practical change‑management strategies—comment or react if you’d like to participate or suggest discussion topics.