I am setting up am approval/reject workflow to authorise activations. I am setting up an email template to send the initiator to let them know if the activation has been rejected. I would like to include the "comments" that can be put in the "Participant Step", if they decide to reject the request. Is there a way to do this? Will the "Send Email" step pickup the comments from the previous "Participant Step" that causes the rejection?
So far in the email template I have,
From: Global IT activation workflow <noreply@blah.com>
To: ${initiator.email}
Subject: Activation workflow rejection
Dear ${initiator.name},
The following item you submitted for activation approval has been rejected by one of the workflow approvers
${payload.path}
Please review the item and resubmit if required, taking notice of any comments below
Thank you
CQ Administration
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Hi,
If the comment you want to include is available in workflow instance metadata you can access it like this:
${item.workflow.data.[metadata property name]}
Hope this helps,
Will
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Hi,
If the comment you want to include is available in workflow instance metadata you can access it like this:
${item.workflow.data.[metadata property name]}
Hope this helps,
Will
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No sorry, its in the actual step item details. I can get the Workflow instance "Start comment" using, ${instance.data.startComment}
Its the comment that actually gets entered into the participant step when the workflow user actions their inbox. I think I can get the step ID using, ${item.id}
That give me something like VolatileWorkItem_node9_etc_workflow_instances_2015-06-10_model_49688341059757941
I believe the comment is placed under [workflowinstance]/workitem/metadata.comment , as it is there on the archived step under the history node, but I don't seem to be able to get this property.
It may be that this data is just not accessible using the email templates.
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You may have to write a custom workflow step and use the JCR API to get this node value.
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If anyone comes up with a solution, I would like to know. We are going to attempt to do the same!
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In a custom workflow step use this below code to fetch the comments.
public void execute(WorkItem item, WorkflowSession wfsession,MetaDataMap args) throws WorkflowException {
HistoryItem previousHistoryItem;
String stepType;
List<HistoryItem> history = wfsession.getHistory(item.getWorkflow());
Iterator<HistoryItem> historyIterator =history.iterator();
while(historyIterator.hasNext()){
previousHistoryItem = historyIterator.next();
String comments=previousHistoryItem.getComment();
//OR
String someproperty=previousHistoryItem.getWorkItem().getMetaDataMap().get("comment", String.class);
}
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