Adobe Workfront

Hi,  We are nearing our storage limit in Workfront and I've been spending time clearing out documents and various other bits to reduce the risk of actually hitting the limit and then being unable to upload new docs. Ideally we don't want to get to the point of needing to pay for additional storage. We use AEM Assets linked to Workfront so this should be used for storing nearly everything (except for Proofs which we do through Workfront), but users haven't been great at this in the past so we are working through moving files saved in Workfront to AEM to help free up some space. I wondered if anyone with experience in this area might have any tips that could help? Below are some questions I've had, if anyone can help clarify these?When I delete documents, I'm always 30 days behind as files are stored here for 30 days until permanently deleted. I've seen a couple of 'ideas' posted on Experience League which I have 'liked', asking for an option to permanently delete things m

  Hi folks,   While updating them mechanics of our Executive Status Report solution, I hit the age-old question of whether the computer (i.e. Workfront) or the human (i.e. the PM) should decide what to report as the official project condition, with -- for context -- condition in this case referring generically to "How is it going?" (e.g. Green / Yellow / Red). Thinking that the situation could vary across organizations (or even between departments, or even among department projects, or even over time), I decided to allow for both, but am also interested to hear whether there's a clear majority these days.   In your organization, who sets the official project condition: Workfront (automatically), or the PM (manually)?   Regards, Doug   cc: note to self @doug_den_hoed__atappstore    [edited to simplify]  

Is it possible to hide Workfront Project/Task Updates Tab for certain set of Users

Hi All,Was there a change to how to pull in Workload Balancer views into dashboards or am I just doing something wrong? Previously, I would go to the WLB, set up any filters I wanted (and share them), and then hit the "shareable link" icon to get a link that I could paste into a dashboard. The dashboard displayed a pared down version of the WLB, without an icon for filters, no nav links across the top, etc. (see Fig 1 "normal") but now when I do the same thing I get a lot of clutter (see Fig 2 "current"). Am I doing something wrong or was there a process change?  Thank you in advance. 

Welcome Back to the Adobe Workfront Customer Newsletter!  In this Issue:   What’s new in Adobe Workfront (Q4 2025): redesigned “My Requests” widget, role-based Workload Balancer, and Planning enhancements with drag-and-drop and inline edits Adobe Workfront Planning (Q4 2025): improved request forms, connected record editing, and refreshed UI for better usability Adobe Workfront Fusion Release Activity Overview (Q4 2025): performance, connector, and monitoring improvements for smoother automation [AMA] The Wizard’s Workshop: Demystifying Textmode & EXISTS in Workfront: RSVP now, post your questions in advance, and join the live discussion on October 26 New Blueprint Released: Baseline Dashboard: Track project trends, compare planned vs. actual results, and identify bottlenecks with this new dashboard template Training Updates: New videos on proof management, requests, logging hours, lessons learned, and navigation in Enhanced

Is there anyway to include a 'documents' section to a task custom form? ie so the person completing the form can upload a document in the form rather than using the task's document section. 

Hello all, I've posed this question to Adobe Support, but their solution isn't quite working. So I thought I'd try all you brilliant people in the community! I have a team that is trying to solve a resource allocation issue via reporting, as manually checking workload balancer every hour is not sustainable. They would like a report that will populate any users who have hours on a given day exceeding 7 hours. Note, this is not actual hours, as this team is not tracking time. They want to see who is over-allocated on planned hours on any given day (can be within a timeframe of $$TODAY to $$TODAY+8w, as an example). I've found solutions ranging from an Hours report, to an Assignment report, to a Budgeted Hours report (AI gave me that last one, which I'm raising an eyebrow at). I believe I need an Assignment report, but having trouble narrowing the groupings down to the day / planned hours for a user.  Any thoughts? 

Resourcing has been a huge focus with our team. We have 2 internal teams that have odd schedules as they work some weekends out in the field for projects. The system is setup for 40 hours, 5 days, and 8 hour days. I've tried creating a 2nd schedule to apply to specific projects for cases like this but it's not working the way I hoped.  Does anyone have any recommendations on setting up the Workload Balancer to show 7 day availability but with a 40 hour work week limit?I think this has been the biggest struggle for us in trying to capture availability and scheduling within the system.  Thank you! 

Hi WF Community,I saw this Community post from 2022, which is now locked, and was wondering if anyone has found a way to accomplish this? What I'm Trying to AccomplishI have a multi-select custom field called "Digital Deliverables" with 8 possible values on my Project reports. I need to create a chart that shows the count of projects containing each individual value, not unique combinations.Example:Project A selected: A, B, FProject B selected: A, B, C, DProject C selected: A, G, HProject D selected: A, GDesired Chart Output:Value A = 4 projectsValue B = 2 projectsValue C = 1 projectValue D = 1 projectValue F = 1 projectValue G = 2 projectsValue H = 1 projectWhat I've TriedI followed the Adobe documentation on Chart a Report by a Multi-select Custom Field, which suggests creating a calculated custom field that references the multi-select field using {DE:Digital Deliverables}.The Problem: This approach groups by the entire combination of selected values, giving me counts like:"A, B

Hi- I am looking for a way to include the new proof email content in the project updates if possible. Does anyone know if this is possible or have any recommendations? Our team would like to review context on past proofs.

Hello! Our team is new to Workfront and I'd like to connect with anyone that uses Workfront for creative work and involves client feedback in the process. I desperately need feedback on our templates/processes and how we use the proofs. I'll buy you a coffee!! Thank you!!!!

I have a custom view that I work from and I need it to show me one more thing (which I am so close!) but I need help. I am new to this, so really playing around with the API explorer and building in text mode.  I found this code in reference collections and it did get me closer to what I was envisioning... but not exactly. I specifically want to include a column that shows the designer (job role) assigned to that project. The following code shows all the tasks with all the assignees, which is great, but not what I need. Can anyone point me in the right direction?  valueformat=HTMLtextmode=truetype=iteratelistdelimiter=<p>displayname=Tasks Names - Primary Assigneelistmethod=nested(tasks).listsvalueexpression=CONCAT({name},' - ',{assignedTo}.{name})

I’m currently experiencing an issue in Workfront where I can see incoming requests, but the associated documents are not appearing on my end. I’ve confirmed with the requesters that the documents have been uploaded successfully.I’ve already tried updating my browser and clearing my cache, but unfortunately, that hasn’t resolved the issue.

Hi Folks,   Just figured out a workaround for your tricks-n-tips shoebox, as below.   Save until needed, and if you know of any others, please share.   Regards, Doug   @cc: note to self @doug_den_hoed__atappstore     

I have several reports in the system pulling Issues with a column for resolving object. The resolving object column is appearing blank even though in the Workfront report there is a link to the Project name.Does anyone know how to get around this? 

Hi - I’m working on a Projects status report for our teams to share and walk through with Senior Leadership as a replacement for an existing Excel file. The current version is quite basic, so I’m wondering whether there’s an out-of-the-box solution or any dashboards that others have already created for reporting ongoing project status.Has anyone implemented something similar or have any recommendations?Thanks RequestorProject ownerStatusDate brief Dave converted Deliverivery dateCondition

When a parent task has children that are cancelled the system shows the status of the Parent task as Complete. I can't find a way to change this. We are trying to build a way to show that a Parent task (which represents a job) was cancelled. We need a way to report on parent tasks that were cancelled and parent tasks that were actually completed because the work is done. Is there a way to set up workfront so that if all children tasks are cancelled the parent task would also show cancelled?  

Hi all,I feel a bit silly asking this as I've been working with forms for a while, but I can't seem to remove custom forms from either individual projects or project templates. I've tried removing them from both the Edit Project/Edit Template interface and the Project Details page, and while I have the 'x' next to the form name, nothing happens when trying to remove it. Note: these are projects/templates that I created and own, and they only have one form attached. Am I doing something wrong, or is it time to enter a support ticket?Thanks! -Laura

Hi! In the last week or so we've been having users get the following error when trying to duplicate requests: You must be a system admin to change this custom data parameter value. We've been having users duplicate requests for several months now and are just now running into this issue. I'm guessing it's a permission error, but doing a quick scan in the system setup I can't find anything that would make this change. Any help would be GREATLY appreciated as a lot of our system is dependent on user's being able to duplicate requests.

We do not use General time but it shows up automatically when creating a new timesheet. How do I remove those entrees?

Hello,  This community post and Workfront documentation mention an option to Lock a Proof when all Decisions are made, however I don't see this option in our Proof Settings or Automated Workflow templates. I only see the option to lock at each stage. Is there somewhere else I should be looking?