User Allocation

[DagmaraGa]

I need to pick your brains on this one.. Have you got an idea why Completed task is showing on User Allocation tab ?? Both task has been finished and marked as complete and for some reason it still allocates some hour for them for next week. Any thought would be appreciated.. thanks, Dags Dagmara Garwell BAKKAVOR LTD

[DanielCo]

What are the planned start and planned completion dates? Daniel Cooley Kenall

[VicAl]

I want to say the planned hours remain out there. They don't have a remaining hours field and the planned hours doesn't really get changed unless you manually change it. The same is true for the Planned Completion Date. So if we complete a Task early or late, we manually go in and change the Planned Completion Date to match the Actual Completion Date because the predecessors are all driven off the Planned Completion Date. Without doing much research to confirm, I believe the Planned Hours behave the same. We might have to manually update them to match the Actual Hours when a Task is complete in order to have them not show up in future utilization days. But I'm hoping someone will chime in and tell me I'm wrong and there's a better way. �� Vic Alejandro, PMP, CSM | IT | Sr. Technical Project Manager Denver Water | t: (303-628-7262) | c: (303-319-6473) "http://www.denverwater.org/"> http://www.denverwater.org INTEGRITY | VISION | PASSION | EXCELLENCE | RESPECT

[DagmaraGa]

That makes sense. I thought it might be something relevant to Commit Date at first. Planned Completion Date for both tasks is 22 September 2017. Dagmara Garwell BAKKAVOR LTD

[DavidCo3]

My understanding is the same as yours, Vic. In general I don't think there is an issue with saying X was the Planned Completion Date and Y was the Actual Completion Date. However, if you don't want to see the planned hours remaining for tasks which were completed in advance, another option would be to look at Projected dates instead of Planned Dates. Otherwise you could of course adjust the planned completion date to match Actual as you're suggesting. David Cornwell

[DagmaraGa]

I had a little play with it and indeed - adjusting Planned Completion Date to Actual Completion Date sorts the issue out... Dagmara Garwell BAKKAVOR LTD

[VicAl]

Yeah, it's kind of personal preference. However, everyone should know that if you leave X as the Planned Completion Date and Y as the Actual Completion Date, the problem becomes that your Predecessor (really Successor) Tasks are still calculated off the Planned Completion Date. So if Task A finished 2 weeks late, and Task B is a successor task it is still using the old Planned Completion Date and looks like it's starting on time, but it should be starting 2 weeks later. Cascade that through the rest of the project plan and you could be 2 weeks (or more) behind schedule and not know it because none of the Successor tasks are moving. Hope that makes sense. Vic Alejandro, PMP, CSM | IT | Sr. Technical Project Manager Denver Water | t: (303-628-7262) | c: (303-319-6473) "http://www.denverwater.org/"> http://www.denverwater.org INTEGRITY | VISION | PASSION | EXCELLENCE | RESPECT