With the updated Light, Contributor, & Standard License, I now have Program Managers going into jobs and adding tasks (which I have figured out how to disable) and updating the project completion date (which I cannot figure out without changing the license). The light license is too "light" and therefore they cannot complete tasks which I need them to be able to do. We cannot have dates and timelines being changed without approval. How do I fix this?
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I'm not on the new license types yet but it sounds like it's a permission based thing where they have manage access to the project which allows full access. You can typically limit access through the projects/templates or in the sharing permissions.
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For the OP's reference:
The following table lists the permissions that users can grant when sharing a project.
Action | Manage | Contribute | View |
Add Custom Form | ✓ | ||
Update Custom Fields | ✓ | ✓ | |
Add An Approval Process | ✓ | ||
Approve a Project | ✓ | ✓ | ✓ |
Approve hours | ✓ | ✓ | |
Create A Project | ✓ | ||
Add Document(s) | ✓ | ✓ | ✓ |
Add Issue(s) | ✓ | ✓ | ✓ |
Add Task(s) | ✓ | ✓ | |
Copy Project | ✓ | ||
Delete Project | ✓ | ||
Modify Planned Dates | ✓ | ||
Share Project | ✓ | ✓ | ✓ |
Share System-wide | ✓ | ||
View Project | ✓ | ✓ | ✓ |
Updates/ comments | ✓ | ✓ | ✓ |
Change Status | ✓ | ||
Log Hours | ✓ | ✓ | |
Edit Assignments | ✓ | ✓ | |
Manage Baseline | ✓ | ||
Manage Risks* | ✓ | ||
Manage Finance* | ✓ | ||
Add/ Edit Expenses* | ✓ | ✓ | |
View Finance* | ✓ | ✓ | ✓ |
Attach Template | ✓ | ||
Save As Template | ✓ | ✓ | ✓ |
Add/ Edit Business Case | ✓ | ||
Edit Project Details | ✓ | ||
Edit Staffing | ✓ | ||
Export to MS Project | ✓ | ✓ | ✓ |
Recalculate Finance/ Timeline* | ✓ | ||
Set Queue Properties | ✓ | ||
Edit Project in Bulk in a List | ✓ |
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I can't seem to locate where you can address permissions system wide - do you have to do this on every project that gets assigned out?
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Yes, Manage, Contibute, and View are on an object by object basis. If you make Templates mandatory, you can put those restrictions on the templates to make it a little more global and maintenance free.
I'm still on the older access level model so I have no insight to the newer access level permissions.
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