Resourcing Tips for Workers Working Weekends

[ConnorO2]

Resourcing has been a huge focus with our team. We have 2 internal teams that have odd schedules as they work some weekends out in the field for projects. 

The system is setup for 40 hours, 5 days, and 8 hour days. I've tried creating a 2nd schedule to apply to specific projects for cases like this but it's not working the way I hoped. 

Does anyone have any recommendations on setting up the Workload Balancer to show 7 day availability but with a 40 hour work week limit?

I think this has been the biggest struggle for us in trying to capture availability and scheduling within the system. 

Thank you! 

[KellieGardner]

There is a backend setting that you might want to check, where you can set if resourcing should use the project schedule or the user's schedule. You'll want to set it to resource schedule. I can't recall if it's an option on a template vs a full system setting and I can't get into WF at the moment with it being down. 

Schedules Overview | Adobe Workfront

When multiple users are assigned to a task use the schedule of the

If a project does not have a schedule assigned or if the users assigned to its tasks do not have a Schedule assigned to them, Workfront uses the system default schedule to calculate the timeline of the tasks. If you assign multiple users to the same task in a project and the project has an assigned schedule and the users assigned to the tasks also have a schedule assigned to them, Workfront uses the following schedules: Primary Assignment: Workfront uses the schedule of the Primary Assignment on the task to calculate timelines. Project: Workfront uses the schedule of the project to calculate the timeline of each task. For more information about schedules, see Create a schedule.

When one user is assigned to a task, use the schedule of the...

If a project does not have a schedule assigned or if the users assigned to its tasks do not have a Schedule assigned to them, Workfront uses the system default schedule to calculate the timeline of the tasks. If you assign one user to a task in a project and both the project and the user assigned to the tasks have schedules associated with them, Workfront uses the following schedules: User: Workfront uses the schedule of the assigned user on the task to calculate timelines. Project: Workfront uses the schedule of the project to calculate the timeline of the task. For more information about schedules, see Create a schedule.

[ConnorO2]

@KellieGardner I read over this documentation before I made my post. I did come up with a temporary solution but I guess from what I'm gathering you have to have this specific schedule setup by the hour for each day. 

What I'm trying to accomplish is giving a user 40 hours that they can complete within a 7 day period. The current option is you have to give the user a few hours on Saturday & Sunday with a 2nd schedule while then also balancing the hours out between the other 5 days. 

Instead if the system allowed you to have 40 hours a week to apply to any day, that would be much more flexible than the current setup.

[KellieGardner]

I've never tried it, but you could edit the setting for timeline calculations? It is a system-wide setting, though, and would apply to all of your users. 

Timeline Calculations

Typical hours per work day: Set the number of hours in a typical workday for the users who will be working on projects. The default is 8 hours. Typical work days per week: Set the standard workweek for the users who are working on projects. The default is 5 days. These 2 options convert days to hours, or weeks to days. For example, if you have a task with 8 Planned Hours and the duration is calculated based on Planned Hours, Workfront converts those hours into days in order to show the Duration as days. From the Typical work days per week field, Workfront calculates the Full Time Equivalent (FTE) value for your system. This is what Workfront uses when calculating allocations for users. These values are used when you are planning projects timelines, budgeting for resources, or logging time against projects.

https://experienceleague.adobe.com/en/docs/workfront/using/administration-and-setup/set-up-wf/config...