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stephend88
September 10, 2018
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Report Builder - Auto Refresh in a shared folder?

  • September 10, 2018
  • 2 replies
  • 1379 views

I have a number of workbooks that are to be updated weekly each Monday.

What I'm hoping to achieve is that these workbooks update and save themselves each Monday to save me going into each workbook to kick off the refresh.

Is there a way for me to achieve this? Is FTP the answer here potentially? A concern I have is that these reports feed into Tableau so it's important the name of the file itself does not change.

Any assistance would be greatly appreciated!

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    Best answer by Gigazelle

    FTP is probably going to be your best option. The only caveat there is that you'll want to:

    1) Make sure the workbook name is static, so no dates or anything appended to it. This will allow it to have the same name each week.

    2) Whenever the next report is expected to arrive, that the existing workbook is removed before then. This could either take place with you logging in to the FTP site and renaming/deleting it, or working with your IT team to have a cron job run that automatically deletes it each week.

    2 replies

    Gigazelle
    Adobe Employee
    GigazelleAdobe EmployeeAccepted solution
    Adobe Employee
    September 13, 2018

    FTP is probably going to be your best option. The only caveat there is that you'll want to:

    1) Make sure the workbook name is static, so no dates or anything appended to it. This will allow it to have the same name each week.

    2) Whenever the next report is expected to arrive, that the existing workbook is removed before then. This could either take place with you logging in to the FTP site and renaming/deleting it, or working with your IT team to have a cron job run that automatically deletes it each week.

      C
      cristinafoit
      May 26, 2021

      hi there,  not sure if this is still relevant but the company I work for (Daexus) has a web data connector that enables scheduled refreshed for Adobe Analytics in Tableau using Tableau Server or Tableau Online.

      The tool is ultra secure, only runs on users' computer so data is not passed through any external servers.

      I'm happy to provide more info - find the connector link our website here and I'm also posting a tutorial on how to set an automated schedule in Tableau.

       

      Hope this helps!

       

      Cristina

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