We successfully use some version of proof reporting and proofing dashboards to help users identify and review proofs.Are you willing to share some of the specific aspects of the reporting that fall short?Are you talking about Proofs or Document Approvals specifically?You posted your idea to the idea...

Project Templates

Have you considered utilizing workflows to more granularly control the proofs -> you would have the ability to separate internal and externals in a separate processYou would also want to take care to check the individual proof notification settings, the external people would probably want something ...

Can you explain what it is that you're proofing?  Generally in our company we are proofing artwork:  PDFs, Logos, BrochuresIn what capacity is someone proofing an email?Can you explain the functionality you are wishing to have?

We tackle this scenario with tasks and predecessor tasks.  The artist uploads the proof and marks the task complete, the next task in line "new proof uploaded, time to manage approvals" pops up to the assigned person.

Keep in mind, if your company/institution uses SSO to access internal systems when these users are de-provisioned they will not be able to access the systems.Is there any way to transition all of those reports that 'run as' the old sys admin to 'run as' a new user or better yet configure the system ...

I just want to add, anecdotally, that I have never needed to set all custom forms to system wide for access issues.  I have never needed to individually share a custom form with anyone.  I guess that these things are being inherited based on roles, groups, etc.

You can use templates to convert issues to project, in the templates you have the ability to define specific portfolios and programs

Could you set a project template to have a task pre-populated with the correct name and assignment?  Would this be an example of a solution using Workfront functionality?

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