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New Lines ?

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I am fairly new to adobe and was wondering how I can add a line wihtout having to remove the others. For instance we are working with a procedures manual and the 2 buttons are add step and remove step, so if you realize on step 6 that you forgot one you have to go through and delete all the steps. Also, is there a way to keep the headers as the page changes? So on this page if there were 40 steps and there was a page break at 20 the "task steps" would be at the top of the next page?

Thank you

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