Submit by Email function

[Former Community Member]

I have created a form using the Submit by email button. When testing the function I get this text as the default body of the email. Where can I change this as I want the people filling out this form to see custom information.



The attached file contains data that was entered into a form. It is not the form itself.



The recipient of this data file should save it locally with a unique name. Adobe Acrobat Professional 7 or later can process this data by importing it back into the blank form or creating a spreadsheet from several data files. See Help in Adobe Acrobat Professional 7 for more details.

[Former Community Member]

I have created a form in Livecycle Designer via Acrobat Pro 8. I have installed 3 email buttons inside the form for the document to be forwarded and reviewed/approved by various people. I need to have the whole form, as a PDF, emailed as an attachment. I don't want to XML data alone to be emailed.



I have seen a form do this. A gentleman, who i believe works for Adobe, sent me a sample form with the email button that, when clicked, attached the PDF file to the outgoing email, so i know it can be done.



Anyone?

[Former Community Member]

Hi David,



Instead of using the E-mail Submit Button, use a standard button.



Select the button.



On the Object Palette / Field Tab / Control Type Radial button select "Submit".



A new "Submit" tab will be shown.



In the Submit to URL field type "mailto:any@emailaddress.com". If you only type "mailto:" the email message will populate and you can type the email address.



If you want to send the entire PDF you must change the Submit As option to PDF as the default is XML Data Package (XDP).



I hope this helps.

Pam

[Former Community Member]

it worked...thanks. But, the name of teh attached PDF was some arbitrary number like "_34893738928974.pdf". Is there a way to have a name retained or installed beforehand?

[Former Community Member]

Hi Folks,



I continue to have a problem with 8.0. I created a form and used the submit button to have the completed form returned to two email addresses.



I used the Distribute Form tab and it asked for the email address I want the form to be returned too.



It will accept one email address.... but, not two. I am told I should be able to do this. Can anyone help me out?



Thanks,



Joe

[gkaiseril]

Can you make an email group and use that for the "to" recipient?

[Former Community Member]

Joe,



You can address more than one email address in the mailto: by separating the address by a ";" semi-colon.



example:

mailto:pam_a@myisp.com;youremailaddress@blahblah.com



Have a gread day!

Pam

[Former Community Member]

Geo,



I don't know how I would do this as it is looking for an email address not a group name. Should I create an email address for the group?

[Former Community Member]

Pam,I tried that. Error message said to please enter a valid email address. As long as I used one, it's OK, after that I get the error message.

[Former Community Member]

Joe,



Is the error message you are referring to in a window from Adobe Designer or your email software?



When are you getting the error message? When you click the button in Design and it populates the message body? or when you click on send the message?



Did you try copying what you have typed in the url mailto: string into a new message using your default email software? Try sending the test message and see if you get the same error.



Thanks

Pam

[Former Community Member]

Hi Jame and everyone,



I just realized the problem is not only with Adobe Reader 7.

The data submitted to my form still gets reset even I inserted data to the form using Adobe Pro 8 and saved it. Do you have any suggestion how to resolve this problem?

Thanks in advance!

-Nicole

[Former Community Member]

hi folks,



could you tell me how to set modify the attachment name before sending e-mail!?



Thanks,



Djinges

[Former Community Member]

hi david c soriano,



do you have found a solution for modifying or setting customed file name? It'd be nice to hearing from you!



Thanks,



Djinges

[Former Community Member]

Pam,

The error message is from Adobe Designer and only occurs when I try to use two or more email addresses in the "Distribute Form" return email address line.

[Former Community Member]

Joe,



I was able to recreate your error in Adobe Professional 8.1.0.



The message I'm receiving is "The specified return address is invalid. Only option is to click "OK".



My take on this programming is:

In this first step of the wizard the email address you are to specify is "The email address to which the form data will return." This person will gather the data.



A few steps later is when you enter the addresses you want to distribute the form to.



You can still send the completed form to multiple people but they will not be able to gather the data. I explained how to do this in message #58 of this thread.



I have not tested using a group email address to gather the data. HOwever, I have distributed the form to a Company wide group email address successfully.



Make it a great day!

Pam

[Former Community Member]

Pam,



Thanks... that's exactly what I got.



I need to be able to have the completed forms returned to two people, one internal and one external. Is that possible?



We don't need to "gather data". I just need to have a copy of the completed form returned to two people.



I had no trouble sending it out to a group.



Is it possible to edit a form once it has been created?



Again... THANKS!

[Former Community Member]

Nicole, odd problem there. Can you verify a few things for...



After developing the form did you opened the form in Professional 8 and use the "Enabled Usage Rights in Adobe Reader" and resave the form



To submit the form, are you having it send the entire pdf or just the xml?

[Former Community Member]

I just found out what was wrong with the form. All the fields were in the Master page and the data was not retained. After I moved the fields into the Design View page, it works. Thanks!

[Former Community Member]

Joe,



Yes just open the form in Designer and create a standard button. Follow my steps in message #58 to configure it to submit.

Hi David,



Instead of using the E-mail Submit Button, use a standard button.



Select the button.



On the Object Palette / Field Tab / Control Type Radial button select "Submit".



A new "Submit" tab will be shown.



In the Submit to URL field type "mailto:any@emailaddress.com". If you only type "mailto:" the email message will populate and you can type the email address.



If you want to send the entire PDF you must change the Submit As option to PDF as the default is XML Data Package (XDP).



Once the form is saved in Designer close it out. Reopen within Adobe Acrobat Professional and "Enable User Rights" from the Advanced Menu Option.



I hope this gives you all you need to be on your way.

Have a great day!

Pam



Pam

[Former Community Member]

Pam,



It worked! Thanks, Joe

[Former Community Member]

Does anyone know how to take this similar functionality and always have the pdf sent to an address the user cannot modify, and also prompt them where to send a carbon copy with the pdf attached?

[Former Community Member]

I am also having a problem saving the data in PDF forms.



I created a form using LiveCycle Designer. If I open the published/distributed form on my computer I am able to save the form and the data. My husband also has no problem on his computer (he also has Adobe 8 professional). However, when others without Adobe 8 professional open the form they receive a message that the data in this form cannot be saved and they must print the completed form (they have Adobe Reader 7.0).



I have tried using the Publish to Repository and the Distribute Form (save and send later) options. Neither solve my problem.



I have closed it and opened it in Acrobat 8 Professional, Clicked on ADVANCED, and then ENABLE USAGE RIGHTS. BUT . . . I get the message: "This document could not be reader enabled"



My goal is to create a form that can be saved by the user and uploaded to a facilitator in an online course once completed.



Can someone help?



Thanks