Restricting access to Workflow Models for specific groups in AEM 6.4

[farahz913310]

Hi all,

I have a requirement to restrict access to all OOTB workflows for specific group in AEM 6.4.

Hence all the user of that group should only see Specific Workflow in "Start Workflow" List.

I tried doing it using  Useradmin but I cant see all OOTB workflows  under var/workflow/models node in useradmin but  I can see all the node in CRX.

Can anyone guide me on the same.

Thanks.

Kind Reagrds,

Farah

[Jaideep_Brar]

I quickly tried this on my side and workflows are read from the locations below:

/conf/global/settings/workflow/models

/var/workflow/models

So, you need to remove the access for workflow from both locations. It works fine on my side.

[Vish_dhaliwal]

Hey Farah,

Also, check this similar post: https://forums.adobe.com/thread/2603702#10980636

[farahz913310]

I  tried the approach mentioned in this post but

Adding the system tag hides the workflow model for all users.

Is there a way to only hide the workflow models for certain groups or a user?

As mentioned in post I also  tried adding ACL on  the var/workflows/model node but I am not able to add ACL on individual model node.

[berliant]

You can use CRXDe to add a deny ACL to an individual OOTB workflow model:

[farahz913310]

Yeah I am tring to do the same  but somehow in 6.4 whenever I am trying to add to individual node I am getting internal server error  on clicking on +.

Are you able to add when you click on +

[SonDang]

Are you using the admin account to edit the permission? Or are you using a different user? If you are using a different user, which group does the user belong to?

[farahz913310]

Yes I am using the admin account but still it doesnt work

[Jaideep_Brar]

Check if you have access to edit group permissions. Basically, you need to open the group in the useradmin console, go to permissions tab and allow/deny the access. Try logging in with "admin" user to perform these activities.

[farahz913310]

I am not able to see OOTB workflows under conf node.They are available under var/workflow/model. But in useradmin I cant see them .

[PriyankaBiswal]

Instead of doing so , you can add your specific user group to workflow-administrators . This way the specific user group can handle all workflow related stuff.