Expand my Community achievements bar.

Announcement: Calling all learners and mentors! Applications are now open for the Adobe Analytics 2024 Mentorship Program! Come learn from the best to prepare for an official certification in Adobe Analytics.

Incomplete Audit/Admin = Easy break break things, hard to make changes


Community Advisor


What is the issue?

Without the appropriate audit/admin tools it’s virtually impossible to make any significant changes without breaking something.

Where are the gaps?

Here are some of the questions I’ve need to answer but couldn’t:

  • Who uses which shared bookmarks?
  • Who uses which shared dashboards?
  • What variables are used in which segments?
  • What variables are used in which dashboard reportlets?
  • What variables are being used as breakdowns in reports?
  • What variables are being used in which personal bookmarks/dashboards?

Here are some of the actions I’ve wanted to take but couldn’t:

  • Prevent access to an eVar while continuing to collect data  (so I can see who shouts about a broken report without losing the data)
  • Prevent users from sharing bookmarks/dashboards
  • Restrict access to existing shared bookmarks/dashboards
  • Prevent users from creating segments
  • Restrict access to some segments

An Example:

For legacy reasons we have 4 different variables capturing external traffic source data in slightly different ways.  I want to reduce this to 1 version of the truth but I have no way of knowing what I can remove without breaking something or which users I need to talk to about migrating to the new variable.

The scale of the problem….

I’ve got 80 users with accessing to:

  • 100s of segments
  • 100s of shared bookmarks
  • 1000s of personal bookmarks
  • 100s of shared dashboards with 1000s of reportlets
  • 100s of personal dashboards with 1000s of reportlets

It’s too many users/reports to manually trawl through and I can’t rely on users to audit their own reports as many don’t know a prop from an eVar (nor would I expect them to).

1 Comment