We use proofing every day on the Training team here at Workfront. It's a vital part of several of our workflows. As someone who came from doing all proofing on paper, Workfront Proof has been a lifesaver! Things get proofed faster, so my work gets done faster. Training on how to use the proof viewer to review proofs is available "https://support.workfront.com/hc/en-us/articles/115001586593">here . No log in needed to access the training, so anyone can take it -- Workfront users, non-Workfront users, your vendors, etc. I personally find the proof viewer is MUCH easier to use the Adobe Acrobat. Markup on the proof itself is easier. It's easier to make comments. It's easier to reply to comments. It's easier to mark comments have been resolved. It's easier to indicate that I'm done reviewing the proof. It's easier to know when others are done reviewing the proof. As for adoption ... You know your users better than anyone, so you know how they'll react to the change. Announce the change is coming and explain why . Make sure users have participated in training. Make all work required in Workfront Proof (sunset the previous workflow). Like a lot of our customers say, if it's not in Workfront, it doesn't exist. If corrections come back to you in Acrobat, then those corrections don't exist. Establish the workflow, train on the workflow, enforce the workflow. Proofs can be shared with users outside Workfront by adding them to the proofing workflow by email address. There are back-end settings that allow those people to share the proofs with others. And adding these out-of-office reviewers to your proofing contacts list makes adding them to proofs much easier. (See Review & Approval Administration Part 1 on Workfront Ascent for adding people to the contacts list.) The export option from proofing allows you to export the original file (again, this can be controlled by a back-end setting). The export does not contain any markups. Being able to upload a document/proof requires a Workfront license with proofing. Depending on how you handle your proofing workflows, changes may or may not be required on your project templates. You can also set up proofing workflow templates, which are independent of the project templates. These make assigning proofing workflows much faster when uploading proofs. (See Review & Approval Administration Part 2 on Workfront Ascent for creating workflow templates.) As you look at Workfront Proof, become familiar with the functionality before making decisions and most definitely talk with your Workfront consultant about how to handle your proofing workflows (with both Workfront Proof and Workfront). They have some great workflow suggestions based on their experience with our customers. I hope your team learns to use and love Workfront Proof as much as my team does! Allison Lippert Workfront Training Manager allisonlippert@workfront.com
