Moving over to NWE and working happily don't always go together. We moved everyone over (1,000) users in Q3 last year. If it weren't for the latency and slowness issues we'd be OK.
Regarding your issue:
Before transitioning, I created one layout for each job role category; Client Services, Editorial, Creative Managers, Digital Managers, Video Editors, etc. which ended up being about 15 layouts based solely on job role. Plus one general layout for Office managers, meeting planners, copy writers, creative, etc. (people who just perform tasks assigned to them).
Each report in each layout uses wildcards for who you are; MY tasks, MY teams projects, MY clients portfolios, etc. This limits the reports you need to create and maintain. Then over a weekend, we transitioned everyone over so NWE would appear when they logged on Monday.
We presented the changeover as "a new Workfront 2.0" with new more personalised dashboards and reports.
If we had presented it as just "a new look for Workfront" people would expect to have same the old reports and dashboards. We saw it as an opportunity to clean things up and get rid of bad habits that had formed over the years.
So far, it has made an impact on efficiency because now all people with the same job see the same reports and dashboards with the same type of data but personalised for the their projects, clients and portfolios.
Needless to say, it was a LOT of upfront work and prep as is any change management scenario. But the payoff was it moved us forward in one big jump instead of slowly trying to change things over.
