People tab of a project to dynamically update | Adobe Higher Education
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NicholeVargas
Adobe Employee
NicholeVargasAdobe Employee
Adobe Employee
September 16, 2020
Declined

People tab of a project to dynamically update

  • September 16, 2020
  • 21 の返信
  • 5068 ビュー

Description - Right now, the People tab of a project is not dynamically updated to people actually in that project. Anytime someone is added to a task or issue in the project, they are added to the People tab (or are the PO or other reasons). But then they remain in the People tab even if they are removed from the project tasks. 

Why is this feature important to you - If users are opting into emails for 'updates about projects I'm on' then they are getting these unnecessarily. This is a big issue when it comes to projects that act as the projects receiving issues/requests - those projects will never go away as long as we have the request queue feeding it, but more people are randomly added to the project and after a while they aren't needed to be there but are still getting the notifications.

How would you like the feature to work - The People tab should be a reflection of the current state of the project, and should not include users who have been removed as assignees. 

Current Behaviour - Users are added to the People tab when assigned to a task or issue, but if a user is removed as an assignee, they remain on the People tab. 

    21 の返信

    -JC
    -JC
    Level 6
    August 24, 2023

    This would be a HUGE, HUGE, HUGE win for us in terms of reporting ease. When we want to see "what projects someone is working on", we currently have to do this either via a task report to look for tasks to which they're assigned and then roll that up to the project level by grouping them, or via a project report that uses EXISTS to pull projects in which there's underlying tasks to which they're assigned. I am assuming this would mean that the "Project User"-related fields would be more accurate, too, as well as making the "Projects I'm On" button reflect a more accurate list? As a sysadmin, I seem to be part of the People tab for all projects using a template I've created - although, that could be my own mistake somehow. 

    I will be sending this to my team members to upvote!!

    NicholeVargas
    Adobe Employee
    NicholeVargasAdobe Employee作成者
    Adobe Employee
    August 24, 2023

    @madalyn_destafney Just a heads up that I re-created this issue so that it wouldn't be archived with the new Idea revision process with Workfront Product. I merged this into your original request using the form that Jon shared in this blog, so wanted to let you know because I think this is a great idea! 

    Madalyn_Destafney
    Community Advisor
    Madalyn_DestafneyCommunity Advisor
    Community Advisor
    August 24, 2023

    Thanks @nicholevargas I hadn’t seen that blog post - I need to read that more thoroughly later! I really want this to come to fruition!

    If this helped you, please mark correct to help others : )
    Madalyn_Destafney
    Community Advisor
    Madalyn_DestafneyCommunity Advisor
    Community Advisor
    August 28, 2023

    @jon_chen, @nicholevargas submitted this as a merged request from my original Idea here: https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/people-tab-of-a-project-to-dynamically-update/idi-p/529512 So its 28 Likes will be added to this, correct?

    If this helped you, please mark correct to help others : )
    Madalyn_Destafney
    Community Advisor
    Madalyn_DestafneyCommunity Advisor
    Community Advisor
    March 22, 2024

    @jon_chen since my original idea is still around, can you please merge these votes into mine?
    https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/people-tab-of-a-project-to-dynamically-update/idi-p/529512 

    If this helped you, please mark correct to help others : )
    jon_chen
    Community Manager
    jon_chenCommunity Manager
    Community Manager
    March 22, 2024

    Hey @madalyn_destafney, since this idea is newer, I will do the inverse (merge your idea into this one.). 

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    Madalyn_Destafney
    Community Advisor
    Madalyn_DestafneyCommunity Advisor
    Community Advisor
    July 14, 2021

    Right now, the People tab of a project is not dynamically updated to people actually in that project. Anytime someone is added to a task or issue in the project, they are added to the People tab (or are the PO or other reasons). But then they remain in the People tab even if they are removed from the project tasks. If they're opting into getting 'updates about projects I'm on' then they are getting these unnecessarily. This is a big issue when it comes to projects that act as the projects receiving issues/requests - those projects will never go away as long as we have the request queue feeding it, but more people are randomly added to the project and after a while they aren't needed to be there but are still getting the notifications.

    If this helped you, please mark correct to help others : )
      S
      StevenHi1
      Level 3
      September 16, 2020

      When a Project Owner is changed, the old owner remains on the project team and continues to receive notifications. When task assignees are removed and replaced with another assignee, the old assignee remains on the project team and continues to get notifications.

      I would like to see a "Reset Project Users" button in the People tab of Projects which would bring up a dialog with all 'inactive' project users without an assignment on any task and allow the batch removal of these inactive Project Users.

      Thanks for voting this up!

      Cheers,

      Steve

        ChloeWY
        ChloeWY
        Level 6
        March 25, 2024

        We like tracking the history of who was on the project even if they aren't anymore or aren't even at the company.  We also use the People tab to add stakeholders who don't have any tasks assigned but need to stay up to date on the project.  

        If this is added, I hope it's a feature that Admins can turn on or off for what works best for them.

        C
        ChristineFi1
        Level 2
        March 25, 2024

        @chloewy Yes!! Me, too. I just wish I could also inactivate a stakeholder for multiple reasons and still see that they were historically part of the project, rather than just removing.

        jon_chen
        Community Manager
        jon_chenCommunity Manager
        Community Manager
        April 29, 2024

        This idea is currently being investigated by the Workfront Product Management team. An official response will be provided by the end of May. Thanks for your patience!

        @christinefi1 

        @chloewy

        @madalyn_destafney

        @-jc 

        @kierstenkollins 

        @randyroberts 

        @kelliegardner 

        @j_hobbs 

        @moniqueevans 

        @missyma1 

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        Anna_Asatryan
        Adobe Employee
        Anna_AsatryanAdobe Employee
        Adobe Employee
        June 11, 2024

        @nicholevargas thank you for submitting the idea and for your patience while we were getting back to you!

         

        We do see the benefit in having the system dynamically remove people from the project team when they are no longer working on the project. However, we are unable to prioritize this work right now, but we will take this into account when making improvements in the area in the future.

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