Access/view work items

[MichaelImhoff]

It appears that work items are internally restricted to the current assignee. While this is understandable, the drawback is that the original workflow initiator and 'administrators' don't have access to see the current state, workflow history view, etc. Is there a way to easily enable this extra level of oversight for in-flight processes?

Thanks in advance!

[smacdonald2008]

What type of details are you looking for. As an Admin - you can view details about a workflow - such as its completed, still running, etc.

[smacdonald2008]

Also - see this doc here - Developing and Extending Workflows

It talks about Workflow Stages - which may be helpful.

[MichaelImhoff]

What we're looking to do is give certain users permission to see the workflow details for a particular application instance via /aem/dashboard/formdetails.html. The person who initially kicked off an application instance should be able to see who has approved/rejected/etc along with their comments, changes to the adaptive form within each step, etc.

[smacdonald2008]

The eng manager stated closest feature we have for this is Workflow Stages.

[MichaelImhoff]

We are leveraging workflow stages. The challenge is that only the current assignee can see /aem/dashboard/formdetails.html.

[arunpatidar]

Hi,

You can create an custom utility to show workflow status. like below form which search the current running and completed workflow.

This application which get workflow details from DB instead of Database you can get same data from jcr repository.

This application uses simple jquery ajax call to servlet with form data and servlet search and get details from JCR/DB returns results.

Thanks

Arun

[aanchal-sikka · Accepted solution]

1. Please consider using user groups as assignee, incase the need to allow multiple people to act on a workflow

2. An impersonator can also perform workflow steps on behalf of other person.

3. Admins are able to view and perform all use related tasks of workflows

4. The comments added by a user at any step, can be previewed from History tab on a work item