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Asset Redundancy Best Practice

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Level 1

We are trying to find a way to avoid asset redundancy. E.g, an asset residing in folder A should be consumable by an account that doesn’t have permission to folder A. We would like to avoid duplicating the asset into a folder that the account has permission to. We may need to move the asset into a “public” folder to be shared across different accounts, but other than this, is there any other better way? Can you perhaps share some best practices around this topic?

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Correct answer by
Employee

Yes it will , use filter as below.Screenshot 2023-01-12 at 2.51.11 PM.png

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Employee

Like you mentioned ,one way is to keep such assets under a global/shared folder. Other than that 

You may try and explore:-

a) Asset collections: Collections store reference to assets 

https://experienceleague.adobe.com/docs/experience-manager-65/assets/managing/manage-collections.htm...

 

b) Asset share link - > sharing asset link to account to be able to view /downloa

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Level 1

Just curious, can Asset Picker picks up asset from collection?

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Correct answer by
Employee

Yes it will , use filter as below.Screenshot 2023-01-12 at 2.51.11 PM.png

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Community Advisor

Hi @niwind 

You may follow below 2 approaches

1. Use public folder for the assets sharing across accounts/departments
2. Enable Duplicate detection, If your authoring team is uploading duplicate assets and you want to notify them, then these steps will help you.

: Duplicate detection is disabled by default. To enable the feature, do the following steps:

Open the Adobe Experience Manager Web Console Configuration page at https://[server]:[port]/system/console/configMgr.

Edit the configuration for the servlet Day CQ DAM Create Asset.

Select the detect duplicate option, and click/tap Save.