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How to Give View-Only Permission to Workspaces

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Lisa_Romao
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Lisa_Romao
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19-09-2018

So, I am trying to create a permission that is View-only.

If I choose Work space under permissions. The user gets Save as, Send, share and several other options by default that I can not seem to turn off.

Also, I want to control what they can see. And if I do not give the user group metrics/dimensions permissions. Even when I curate items for them. They aren't able to view the work space without the not included warning for dimensions & metrics.

It doesn't matter if I curate on the project or curate via the Virtual reporting suite.

Unless I give the metrics/dimensions at the permission level in Admin Console. they get the warning and work-spaces don't always work. And I subsequently get user complaints.

How do you create view-only access? I have a level of users, that should be rely on their teams to "tinker" with the reports but not them.

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Gigazelle
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27-09-2018

Currently, Andrey Osadchuk has the best answer that's currently available.

However, this idea is currently being actively discussed to introduce to Workspace: Ability to Share Workspace Project as READ ONLY

I would recommend participating in that idea thread, particularly around the survey towards the bottom of the idea comments!

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Lisa_Romao
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20-09-2018

Hi Andrey,

Thanks for your reply but exporting as a PDf doesn't actually solve my problem and I will tell you why...

1 > PDFs aren't paginated, so they are actually pretty hard for most Senior Management to interact with.

2 > A lot of visualizations are "interactive" like the Flow Path or the Geographic Maps and making them a static PDF kills most of the point. Also, makes using the Drop-down segment abilities just added moot as well.

3 > The view-only access would be great if you curate reports and give these users the ability to view different date ranges. Which, again would not be part of a PDF.

In order to have full data democratization which is a requirement of a digital transformation. Multiple levels of permission are required.

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Andrey_Osadchuk
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20-09-2018

Lisa Romao​, view only access = export to PDF