Text Mode Column Indicating Proofs in Recently Deleted

[Laramie_Newborn]

Is there a text mode syntax that I can use to pull a column into a Recently Deleted (Documents) section view that will indicate if a document is a proof or not? 

We have users ask us to restore documents and they don't always tell us if they are proofs or not. This causes issues when we restore them from the WF recycling instead of ProofHQ recycling since it does not restore them as proofs. I would love to be able to quickly see if a document is a proof or not from the Recently Deleted section to avoid this issue. 

[monicacardoso]

Hi @Laramie_Newborn, 

Thank you for your question! While there isn’t a direct “Is Proof?” field available in the standard column picker, you can leverage text mode expressions to view proof-related metadata.

Here’s how you can approach this:

You can add a column and use text mode to check if the document version has an associated Proof ID. If a Proof ID exists, the document is a proof.

Example Text Mode Column

displayname=Is Proof?
textmode=true
valueexpression=IF(ISBLANK({currentVersion}.{proofID}),"❌ No","✅ Yes")
valueformat=HTML

This will show “✅ Yes” if the document’s current version has a Proof ID (indicating it is a proof), and “❌ No” if it does not. Add this as a column in your Recently Deleted (Documents) report or view.

- Monica

[Laramie_Newborn]

I've just tested this as a column in a new view in the Recently Deleted (Documents) section in the setup area and it unfortunately does not work. I deleted proofs from multiple projects in our Preview environment and the result in this column is "No" for all of them 😞 

[monicacardoso]

Hi @Laramie_Newborn, 

Thanks for testing that out and reporting back; you're absolutely right, and this is an important nuance.

The Recently Deleted (Documents) view pulls from the recycle bin, and unfortunately, deleted documents lose many of their related object references, including links to proof metadata such as proofID.

That means even if a document was a proof, once it’s deleted, the currentVersion.proofID field becomes inaccessible (or null), so the text mode check will always return "No".

Here are some alternative workarounds: 

If the goal is to recover actual proofs, the most reliable method is to go straight to the Workfront Proof trash bin (via proofhq.com) where deleted proofs are retained separately. This bin maintains the integrity of the proof and can be restored as a proof (vs. just a document in WF).

or 

Use Fusion to bridge the two systems. Fusion can watch for document deletions using a webhook, giving you a log of the oldState and newState. You can then compare the 2 states to see if the document was a proof and store that information as needed.

- Monica

[kautuk_sahni]

@Laramie_Newborn Just checking in. Were you able to resolve your issue? We’d love to hear how things worked out. If the suggestions above helped, marking a response as correct can guide others with similar questions. And if you found another solution, feel free to share it — your insights could benefit the community. Thanks again for being part of the conversation!

[Laramie_Newborn]

Unfortunately, I have not found a solution for this issue.