Run a report on Calendar owners

[MMcAnelly]

Hello - is there a way to run a report that shows you all the calendars and who the owners are? Since Workfront considers it a kind of report I thought it might come up in a report about report owners but they didn't. I appreciate any insight. Thanks.

[Heather_Kulbacki · Accepted solution]

I have not found a way to report on calendar owners - or which dashboards a calendar might be added to. But both would be super helpful!

We've recently had 2 users leave our instance who had created several of our calendars. So before deactivating those users I had to figure out which calendars they created, who they had shared those calendars with, and which dashboards those calendars were on... Then copy each calendar, reshare it, and replace it on dashboards.

I was able to limit which calendars I had to look at to see if each user was the owner by logging in as them and only checking those calendars they had access to.

[MMcAnelly]

Thanks, Heather Thanks for the response and you confirmed what I thought was the answer. I appreciate your help. Michelle Michelle McAnelly Program Manager, Platform Implementation M 612 209 2226 MMcAnelly@paraport.com Pronouns: she/her/hers parametricportfolio.com<>

[Madalyn_Destafney]

@NicholeVargas my reporting pal, are you able to provide insight on this? Are we all not seeing a way to report on calendars by owner? I want a report that shows me any calendar owned/created by a deactivated user, and a column for who the calendar has been shared with (to know if it is even needed/needs to be recreated). I know Share With should be simple, but not seeing any way to filter in anything about calendars.

[LaurenWood]

Hi Madalyn,

I saw your note and wanted to share that the only option currently is using the API.

We met with @PatrickMu1, PM, back in February on this topic and provided feedback to share that the expectation would be to have reporting on calendar objects, just like report reports. To expand upon this thought further, as objects are created in Workfront, the logical expectation is that the ability to create reporting on those objects will be a close follow. Patrick indicated it sounded promising like he agreed most Workfront customers would have this same expectation and would benefit from being able to report on calendar objects. Since this meeting, we've been monitoring this item with our Assign Support Engineer and our most recent update is: development work hasn't begun yet.

Perhaps if more customers voice their interest, then it will help to get the development underway.

Thanks,

Lauren

[Madalyn_Destafney]

Here's are two Ideas to upvote on this:
https://experienceleaguecommunities.adobe.com/t5/workfront-questions/run-a-report-on-calendar-owners...

https://experienceleaguecommunities.adobe.com/t5/workfront-questions/calendars-reporting-or-administ... 

[NicholeVargas]

@Madalyn_Destafney Like everyone else has mentioned, calendar reporting is not currently available as it only exists in the unsupported API  I have a running "wishlist" for reporting product enhancements and meet with the team regularly to discuss, so I will be sure to resurface this ask to see if we can get it added to the roadmap! 

[J_Hobbs]

Since this is almost two years old, did this ever get added to the roadmap and if so did it get assigned a date for implementation?

Thanks @NicholeVargas 

[LaurenWood]

Hi @J_Hobbs,

We requested this feature and have support cases dating back to January 2023. In June 2024, a SSM informed us:

"After consulting with our engineering teams, it's become clear that while they recognize the potential value of implementing this feature, it's not slated for any of our current roadmaps most of which go will into 2025. The likelihood of its implementation is slim, given its continual postponement for higher-priority items. I believe in transparency, and it's important to ensure you're not relying on something that may never materialize. Given this, we may need to table this case for now as a "won't fix/implement.""

Here are links to several related ideas if you'd like to cast your vote and encourage others to do the same:

1. https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/reports-dashboards-calendars-usage/...

2. https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/report-for-number-of-calendar-views...

3. https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/ability-to-bulk-change-the-owner-of...

4. https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/show-calendars-in-list-similar-to-r...

5. https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/calendar-function-changes-when-user...

6. https://experienceleaguecommunities.adobe.com/t5/workfront-ideas/changing-report-owner/idi-p/521382

[NicholeVargas]

I reached out to the Product team on this, but haven't heard back yet. This could also be a good question to ask in the Data Connect session we have scheduled for Thursday, May 29 because the Product Manager over that is also responsible for Canvas Dashboards.