Ours was picking the group at the top of the list so I needed to put a * in front of the group we wanted to be the default so it appeared at the top. There are pros and cons to the auto provisioning from what we've found.

Thanks for the ideas! Anyone willing to attach screen shots of their report/dashboard? The workfront rep told me they put in a product request for a "meeting notes" tab/feature but I don't know how quickly this would be picked for a future release 

Does anybody have a great way to track project meeting notes without adding them as a document or a project or task update?