Restrict the upload of unlicensed material and PII violations in AEM Assets

[anurag_dang]

Hello,

Is there a way in AEM Assets to restrict the upload of unlicensed material and PII violations by a user? 

Looking forward for the support. Thanks.

[EstebanBustamante · Accepted solution]

Unfortunately, I believe the way to determine if an asset is PII compliant would be through its metadata, which becomes available through the AEM APIs once the asset is processed/uploaded. You could consider overlaying the upload functionality to check the metadata and determine if the asset is allowed to be stored, as there are no pre-processors available. Alternatively, you could think about adding post-processors to delete the asset after it has been uploaded and identified as forbidden, using a method like this: https://experienceleague.adobe.com/docs/experience-manager-cloud-service/content/assets/manage/asset... 

[arunpatidar]

Agree with @EstebanBustamante ,

You have the option to send an email notification when a license is no longer valid, either because it is unlicensed or has expired. To accomplish this, you can set up a daily scheduler to monitor the status of licenses. For instance, you can send email notifications:

- One day before the license expires.
- Seven days before expiration.
- Fourteen days before expiration.

Additionally, if a license has expired, you can automatically unpublish the associated assets and add relevant metadata for reporting purposes in the notification email.