Enable Workflow in Universal Editor

[SatishNa]

Hi All,

I would like to enable workflow in the Universal Editor. How can this be achieved?

Also, regarding the Publish button in the Universal Editor:

• Does it respect AEM ACLs? For example, if a user does not have replication permissions, will the Publish button be disabled automatically?

• If not, what is the recommended way to ensure that authors can only publish pages via workflow (and not directly)?

Thanks in advance!

cc : @arunk 

[HrishikeshKagne]

Hi @SatishNa ,

Workflows in Universal Editor
–> Universal Editor itself does not have native workflow support yet.
–> To enforce workflows, you configure AEM workflow launchers/policies on page activation in AEM. This way, when someone tries to publish from the Universal Editor, the action triggers your workflow instead of a direct replication.

Publish button & ACLs
–> Yes, the Publish button in Universal Editor respects AEM ACLs.
–> If a user does not have replicate permissions, the button is disabled for them automatically.

Recommended approach
–> Best practice is to remove direct replicate rights from authors.
–> Grant them only workflow initiation rights. This ensures all publishing requests go through workflow approval, even when using the Universal Editor.

Universal Editor respects replication ACLs. To enforce workflows, take away direct replicate permissions and rely on AEM workflow launchers/policies.

[kautuk_sahni]

@SatishNa Hi there, wanted to follow up! Did you manage to resolve your question? If so, it would be great if you could share how you solved it, as that knowledge could guide others with similar challenges. Also, if one of the replies helped, even if it didn’t completely solve the issue but gave you the right direction—marking it as accepted will make it easier for others to discover. Your update ensures the conversation stays valuable for the whole community.