Capturing comments in default email template used by workflow in 6.2

[preeti_bhaya]

Hi All,

We are facing issues in capturing previous comment entered by a participant in the default email template used by workflows. There are limited set of variables that can be used in the email as per the documention. Is there any way we can send comments by adding another variable in the same template.

https://docs.adobe.com/docs/en/aem/6-2/administer/operations/notification.html

[smacdonald2008]

You can write a custom email step that uses Java and email templates and then place any variable that you want in the email. Setting variables in a email template involves setting a Java MAP where the key is the name of the variable and the value is the value that is injected into the email template when its sent. 

For example... 

   //Creare a MAP to populate the email template variables

              Map myMap = new HashMap() ;

              String timeStamp = new SimpleDateFormat("yyyy.MM.dd.HH.mm.ss").format(new Date());

              //Populate the MAP with the values submitted from the HTL front end

              myMap.put("topic.subject",TopicSubject);

              myMap.put("time",timeStamp);

              myMap.put("host.prefix",hostPrefix);

              myMap.put("forum.url",forumUrl);

              myMap.put("modifiedBy.fullname",modifiedByFullname);

              myMap.put("topic.url",topicUrl);

              myMap.put("post.message",message);

             //Declare a MessageGateway service

             MessageGateway<HtmlEmail> messageGateway;

             //Specify the EMail template

             String template ="/etc/notification/email/html/com.day.cq.collab.forum/en.txt";

            Resource templateRsrc = request.getResourceResolver().getResource(template);

            MailTemplate mailTemplate = MailTemplate.create(templateRsrc.getPath(), templateRsrc.getResourceResolver().adaptTo(Session.class));

           HtmlEmail email = mailTemplate.getEmail(StrLookup.mapLookup(myMap), HtmlEmail.class);

           email.addTo("tblue@noserver.com");

           email.setSubject("AEM Email Template");

           email.setFrom("wwhite@noserver.com");

          //Inject a MessageGateway Service and send the message

           messageGateway = this.messageGatewayService.getGateway(HtmlEmail.class);

         messageGateway.send((HtmlEmail) email);

[preeti_bhaya]

Thanks,

I am aware of writing it as a custom step .. We could use acs-commons email service as well..

The problem is we have a number of workflows developed already and we dont want to rework on them by adding a custom process step in between all participant steps wherever email is sent.

Is there anyway we can access it in the default template itself.. Or if we can overlay the OOTB workflow email service 

[preeti_bhaya]

preeti.bhaya wrote...

Thanks,

I am aware of writing it as a custom step .. We could use acs-commons email service as well..

The problem is we have a number of workflows developed already and we dont want to rework on them by adding a custom process step in between all participant steps wherever email is sent.

Is there anyway we can access it in the default template itself.. Or if we can overlay the OOTB workflow email service 

Found the solution :

Use the variable ${item.data.comment} in the default en.txt

[preeti_bhaya]

smacdonald2008 wrote...

You can write a custom email step that uses Java and email templates and then place any variable that you want in the email. Setting variables in a email template involves setting a Java MAP where the key is the name of the variable and the value is the value that is injected into the email template when its sent. 

For example... 

   //Creare a MAP to populate the email template variables

              Map myMap = new HashMap() ;

              String timeStamp = new SimpleDateFormat("yyyy.MM.dd.HH.mm.ss").format(new Date());

              //Populate the MAP with the values submitted from the HTL front end

              myMap.put("topic.subject",TopicSubject);

              myMap.put("time",timeStamp);

              myMap.put("host.prefix",hostPrefix);

              myMap.put("forum.url",forumUrl);

              myMap.put("modifiedBy.fullname",modifiedByFullname);

              myMap.put("topic.url",topicUrl);

              myMap.put("post.message",message);

             //Declare a MessageGateway service

             MessageGateway<HtmlEmail> messageGateway;

             //Specify the EMail template

             String template ="/etc/notification/email/html/com.day.cq.collab.forum/en.txt";

            Resource templateRsrc = request.getResourceResolver().getResource(template);

            MailTemplate mailTemplate = MailTemplate.create(templateRsrc.getPath(), templateRsrc.getResourceResolver().adaptTo(Session.class));

           HtmlEmail email = mailTemplate.getEmail(StrLookup.mapLookup(myMap), HtmlEmail.class);

           email.addTo("tblue@noserver.com");

           email.setSubject("AEM Email Template");

           email.setFrom("wwhite@noserver.com");

          //Inject a MessageGateway Service and send the message

           messageGateway = this.messageGatewayService.getGateway(HtmlEmail.class);

         messageGateway.send((HtmlEmail) email);

Found the solution :

Use the variable ${item.data.comment} in the default en.txt

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