AEM Assets can help every company to better manage their digital assets and part of that is managing their digital rights. AEM implements several clever tools that helps content creators and developers track their stock assets, brand materials and others and avoid exposing them to the public if the necessary rights are not preset or have expired. As in most of AEM developers can further customize and extend these OOB functionalities and make them perfect fit for their organization.
AEM allows setting of asset expiration dates. A very useful tool which protects expired assets from being used and distributed. Users with enough permission to modify asset’s metadata can set the expiration date using the Assets Properties page
Set asset expiration date
When the asset reaches its expiration time several things happen
1. It’s flagged as expired in the UI in both Card and List views so it can be easily noticeable
Card View expired asset flagged
List View expired asset flagged
1. It’s editing, coping, moving, downloading and publishing are now disabled unless requested by Admin user. Link sharing is disabled for all users.
2. The asset is deactivated (unpublished) and thus removed from the Publish instances to prevent its exposure
3. The user who’s uploaded the asset gets an asset expired notification
4. Assets with expired subassets are also consider expired
The deactivating of unpublished assets as well as the notifications for the event can be configured by the Adobe CQ DAM Expiry Notification configuration.