5 ways AEM Assets Simplifies the Tedious Digital Rights Management | AEM Community Blog Seeding

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5 ways AEM Assets Simplifies the Tedious Digital Rights Management by KBWEB Consult

Abstract

AEM Assets can help every company to better manage their digital assets and part of that is managing their digital rights. AEM implements several clever tools that helps content creators and developers track their stock assets, brand materials and others and avoid exposing them to the public if the necessary rights are not preset or have expired. As in most of AEM developers can further customize and extend these OOB functionalities and make them perfect fit for their organization.

Asset Expiration
AEM allows setting of asset expiration dates. A very useful tool which protects expired assets from being used and distributed. Users with enough permission to modify asset’s metadata can set the expiration date using the Assets Properties page


Set asset expiration date
When the asset reaches its expiration time several things happen
1. It’s flagged as expired in the UI in both Card and List views so it can be easily noticeable

Card View expired asset flagged

List View expired asset flagged
1. It’s editing, coping, moving, downloading and publishing are now disabled unless requested by Admin user. Link sharing is disabled for all users.
2. The asset is deactivated (unpublished) and thus removed from the Publish instances to prevent its exposure
3. The user who’s uploaded the asset gets an asset expired notification
4. Assets with expired subassets are also consider expired

The deactivating of unpublished assets as well as the notifications for the event can be configured by the Adobe CQ DAM Expiry Notification configuration.

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5 ways AEM Assets Simplifies the Tedious Digital Rights Management

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