Adobe Workfront

Hi everyone,We’re a few months live with Workfront and the team I have moved into are very much “use it because we have to” users. The main obstacle (like many I am reading) is the amount of clicks that activation teams feel they have to do on top of their very manual work - they don’t see a benefit to updating the details accurately, so they basically close everything as complete after they've done the work (I know 😥). We’re working on the “create and show the benefits” part, but I’m wondering, how does everyone use planned vs actual dates and how much importance do you put on this and marking the status accurately.Do you set a planned schedule once and leave it as is, but be firm on accurately marking tasks in progress/complete so you can use “actual” dates in reporting, or do you constantly update the planned schedule to be accurate and rely on that solely, or something else?I should note, we don’t have PMO’s for most of our teams. We have a version of “Traffic leads” that help wit

I have a use case where I need to be able to filter on a report to pull in Monday through Sunday for the next week into the following week. For example, dates would be 4/6 - 4/19. This report is ideally ran on Friday’s but could be run on a Thursday if there was a holiday. I have set up a filter against my date field to show $$TODAY+3d between $$TODAYe+16d which does work if the report is only run on a Friday. Is this possible to hard code or would I need to have the end user default to using a prompt to ensure accuracy. Thank you!

Major kudos to ​@JenDesmond for taking us into the world of Fusion templates and demoing the experience of customizing them live! And thank you to ​@SamTaylor for his help answering questions!  If you missed the event, a summary, the slides and recording are included with some helpful resources below.  Senior Technical Success Architect, Jen Desmond, shared a high-level overview of Fusion templates (there are more than 50 available!) and walked us through 5 demos including:Sync Notes Across Objects: Automatically copy updates and replies from issues to converted projects. Auto-Complete Tasks: Mark tasks complete when proofs are approved and notify stakeholders. Custom Notifications: Trigger tailored alerts based on field changes (e.g., task status updates). Project Creation via CSV: Bulk-create projects using a structured CSV file and mapping. Bulk Renaming: Enforce naming conventions across projects with automation. Here are our notes and resources:💻 Slide deck 📽 Webinar recording ⭐

Hi,Is there a way to search for a WF Planning user in Fusion, given that user’s ID? I am trying to get the name and email from a user, based on the ID provided in the Created By field of a Planning record. I know I can search for a user details via this API internal/user?name=<user_name>  but as far as I could tell, it does not allow me to search by ID. Thanks in advanceJoao

Please, please bring back the option to toggle off the ability to edit the assignee on a task for the Standard users access level!! This is an incredibly important feature for my team and an easy way that work will fall through the cracks, lose track of accountability, and cross functional alignment. There is also no current way that I am notified of changed user on a task. If I was notified, this would be a helpful way to monitor changes but alterations are happening unbeknownst to me and will quickly become a very large problem to audit. Please help!

It would be nice to have the functionality to tag all people on the proof in a comment by using “@everyone” so we don’t have to tag 8 different people each time.  Using tagging a team doesn’t work the way our division is structured.  Thanks!

Perspectives is a dedicated space on Experience League featuring content written by expert Adobe users and internal Adobe product experts. Articles focus on real-world use cases, industry best practices, strategic tips and tricks, actionable insights, and technical guidance for using Adobe DX products—including Workfront.Whether you’re a System Admin, Group Admin, Project Manager, or simply passionate about driving value with Workfront, these articles offer practical strategies and inspiration from those who’ve been there. Check out the latest articles:From Tasks to Transparency: Accountability in Workfront Growing Through Workfront: Real Admin Lessons Workfront Adoption: You Launched the Tool, Now Shift the Mindset Help Me Help You: From Support Queue to Adoption Two Admins, Two Companies, One Workfront From Chaos to Order: Shaw’s Workfront PMO Transformation Resourcing at a Glance: Instant Insights Dashboard From Chaos to Content Velocity: Winning with Workfront Workfront Planning fo

Hi All,I am trying to query / pull the “Project Sharing” settings of a project template via the Workfront API / in Fusion, but can’t figure out how to do this.The accessRules collection includes only the “Template Sharing” settings, but not the “Project Sharing” settings.Does anyone have an idea on how to do it? Or this not supported currently by the (versioned) API?Thank you,Tibor

Get certified at Summit - we are ready with expanded testing capacity! Full passholders attending Adobe Summit 2026 can get certified for free by passing an on-site certification exam. All exams (except Adobe ColdFusion and Adobe Captivate) will be available. You may take as many different exams as you like, but you may not take the same exam more than once.  Testing hours are April 19-21 @ 9am-5pm PT and April 22 @ 8am-1pm PT. Seating is first-come, first-served. Find us at the Adobe Certification table on the 5th floor of the Venetian.  You must bring your own fully-charged laptop to take advantage of this offer. Free stable and secure Wi-Fi will be provided.  Learn more today! 

I’m creating a Fusion scenario that renames requests according to what queue topic is selected.  The watch event only returns the Topic ID.  Is there a way to get the name from the ID?  Thanks in advance!!!

Each month, teams across Adobe Workfront host free, virtual webinars, interactive workshops, customer panels, and open Q&A sessions on various topics for System Admins, Group Admins, and Project Managers. With Adobe Summit happening this month, there are a limited number of events, but the busy schedule will be back in May!  If you want to learn best practices, ask questions and collectively brainstorm solutions, or connect with other customers to build your network, sign up for one or all of the following events:     April 2 at 10:00 a.m. PT – Fusion Decoded: Part 2 – Let’s Start Building (rescheduled from 3/25)  April 9 at 8:30 a.m. PT – Adobe Workfront Second Quarter 2026 Release Webinar  April 20 -22 – Adobe Summit (Pre-conference starting April 19)  If you plan to be there in person, make sure to join the Workfront-specific GroupMe app so you can meet and network with other lions in attendance! More information here (see option 2). April 29 at 9:00 a.m. PT – Confessi

I would find a great deal of value in a webinar/Q&A session with Adobe Product Managers tailored to understanding the pivot from the standard Proofing experience to the Unified Approvals experience. Seems to be a wide range of considerations and no hard deadlines on some required changes, but documentation seems “thin” and some of these changes need measurable documentation and process re-training in my organization. There is even documentation on how to use Unified Approvals and Proofing together https://experienceleague.adobe.com/en/docs/workfront/using/review-and-approve-work/document-reviews-and-approvals/manage-asset-review-and-approval/doc-approvals-and-proofing but not much that speaks to when existing Proofing functionality would be phased out completely. Can this type of information event be prioritized by the Workfront team? 

Hello,  Is there a way to sort my proof approvals in my homepage from newest to oldest? Right now, when I login, the default is it shows the oldest ones first. Thank you! 

Hello ,I would like to purge all redundant reports on the Workfront system. (i.e.,) There are a few hundreds of reports that have zero results among the thousands of records we have. Is there a way to identify them ?Happy to see a solution either on workfront or via FusionThanksHarih  

Hi there,I’ve been a WF admin and in the tool for 8+ years. I’m no longer an admin, but am using it as a project manager (specifically for creative projects - think outside agencies, waterfall project setup, etc.). I’m finding the UI to be harder and harder to build easy-to-use at-a-glance views on project status (think like Smartsheets or Monday.com level of simplicity and UI). Has anyone built project reports that act as a dashboard that are user friendly, visually intuitive (color coded, etc.), or at least super effective at showing you where a group of projects is at (could be active task, status, etc.), who it’s with, maybe last update, etc.? The “Priorities” feature is definitely moving in the right direction, but it’s not customizable enough in terms of what columns I can include. Thanks in advance!Kate

The Approvals Widget has switched order so the oldest are on page one.We would prefer it go back to the way it was -- newest to oldest.I am an admin and haven't made any purposeful revisions to any setup or layout for this to occur and cannot find a place to change it.Any ideas?

When using the out-of-the box Workfront Proof integration with Adobe Express, you can select a Proof Workflow to use as the Express template for approval.   Express displays the pre-set stages and approvals set in the Proof workflow. However, you must select a Workfront project for the proof to be assigned to.  Can you have a project be predetermined / setup to be selected by default? i.e. have all approvals for a workflow default to “Project A” rather than having the user type and select the project each time. Background / extra context: Marketers are using Express to create creative content. Today they route content created in Express, through express for brand approval. The brand team wants to also be to track these approval requests through Workfront / proof for analytics and tracking. The workflow / proofing integration works! But often these requests are not connected directly to an active Workfront project, so the user would be confused to which project to type/select. Ideally,

Hi team, We are currently working in creating task-based report. Exactly we need the filter if project tasks all don’t have assignments .Example : The project (test) has 4 task, one has assignments in task if assignment is assigned it should not show in report. I need report that only show project where there all task has zero assignments. I need filter to archive this.

I am trying to run a scenario that will trigger when a custom field is edited. The issue I am having is configuring a filter based on the oldState value being blank. Meaning if the field changes, but data existed in the field prior to the change, the scenario will not proceed.How can I configure a module to read the values of the oldState shortly after the trigger? Thank you 

Hi team , We need some clarification on how the actual duration and duration is calculated in task level . we have some task that has actual duration as 11.26 how these decimal value is calculated ?.Can you advice how it is calculated with an example .