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Level 1
September 3, 2026
New

Prevent Users from Deleting a task

  • September 3, 2026
  • 3 replies
  • 34 views

We would like the ability to limit users from being able to delete a task assigned to them. We don’t log hours we we are unable to remove that ability from them in the Project Preferences. The issue is when we try to remove the delete functionality from them, it also removes the ability for them to complete the work on the task. We tried going a layout template route as well suggested by support. According to support, Layout Templates only control the Delete action in the task Details view; there isn't a way to hide that same action in the project's task list (grid) view, since that's tied directly to the Delete permission on the Access Level. Because unchecking Delete at the Access Level can also block completing multi-assignee tasks, there isn't a configuration that fully satisfies both goals (deletion blocked everywhere, completion always working) at the same time today.

 

    3 replies

    Lyndsy-Denk
    Community Advisor
    Community Advisor
    September 4, 2026

    Yeah, I was going to point you to the Access Level setting to uncheck Delete. But you’re saying that users who can edit tasks but not delete them also cannot complete tasks that have more than one assignment? That seems like an unexpected behavior to me. I recommend reaching out to support to verify that this is the designed behavior.

    Level 1
    September 9, 2026

    Support actually sent me here to request an enhancement because they said this is expected: 
    “what you're running into is a limitation in the product rather than a configuration you're missing. Layout Templates only control the Delete action in the task Details view; there isn't a way to hide that same action in the project's task list (grid) view, since that's tied directly to the Delete permission on the Access Level. Because unchecking Delete at the Access Level can also block completing multi-assignee tasks, there isn't a configuration that fully satisfies both goals (deletion blocked everywhere, completion always working) at the same time today.”

    Lyndsy-Denk
    Community Advisor
    Community Advisor
    September 9, 2026

    That’s helpful context. In that case, I’ll upvote it, for sure!