Adobe Workfront

We’re excited to celebrate Skye Hansen ( ​@skyehansen ) , who has been named the 2025 Community Member of the Year for the Adobe Workfront community!   Over the past year, Skye has consistently shown up as a trusted, generous, and highly effective community leader. Her commitment to helping others, paired with her thoughtful and reliable engagement, has made a meaningful difference for members navigating real‑world challenges.Skye’s contributions stand out not just for their volume, but for their quality and lasting value - she’s responsible for literally hundreds of thoughtful replies and accepted solutions. She actively contributes to the growth and strength of the Workfront community by sharing knowledge and shaping conversations, and as a 2025–2026 Champion, she sets a strong example of collaboration, leadership, and community‑first mindset.The Community Member of the Year recognition celebrates individuals who go above and beyond to support others, and Skye consistently shows up f

I'm opening up a discussion thread for the new functionality described here: https://experienceleague.adobe.com/en/docs/workfront/using/administration-and-setup/customize/custom-forms/design-a-form/display-skip-logic-form-designer   (validation logic in custom forms)   Please add questions/issues or discovered functionality below. If you're posting something that works please use the format: *use case *code *screenshot of expected result   thanks for your participation!

How long do draft requests remain in the draft folder?  I wasn’t sure if there was a time limit for how long they will remain in the draft folder?  

I’m working with this expression to bring some Task data onto a Project report. Each project will have multiple tasks that meet this criteria (ie multiple children under the Bottling parent). Is there a way to tell the report to put the outputs in a certain order - ideally sorted by the Planned Start Date. Right now it seems to put them in an unpredictable order, maybe affected by the task status or latest update…I can’t figure out exactly what it’s using to reorder the outputs. displayname=Itemslistdelimiter=<br>listmethod=nested(tasks).liststype=iteratevalueexpression=IF(CONTAINS("Bottling",{parent}.{name}),CONCAT({plannedStartDate}," • ",{name}," • ",{DE:SKU#}," • ",{DE:Estate Bottling Volume}," ",{DE:Estate Bottling UOM}))valueformat=HTML

Hi! I am creating a custom form on the project level, but would like for it to pull data from a specific issue from a specific task. Under the project, we have a task named, “Program Production.”  Within that task, an issue is created, containing the words “Code Request.” Within the issue, there is a field called, “Assignments.” This is the field I want to pull. To make this more complicated, occasionally the “Program Production” task does not have an issue. In this case, we would want to pull the “Assignments” field from the task instead. I want it to pull the specific person’s name, not the team/role.Is this possible?

I noticed the new Functions area in Fusion and was intrigued. Although we don’t have a current use for the section, I can imagine that it can be extremely useful in the future.I’ll be honest: I’m a “refugee” from magazine publishing. I’ve got giant sucking-chest-wound-sized holes in my knowledge base. At this point, I’m trying to think through “unknown unknowns” when it comes to using such cool-looking new functionality. So, for people who didn’t yoke themselves to a dying industry for most of their careers, what are you most excited to do with this new functionality? And has Adobe considered a “cookbook” in the way that it has with Fusion?-j (wishing I had a degree in data science)  

Successful organizations don’t treat planning, execution and reporting as separate activities; they connect them. In this session, join Workfront Expert, ​@Madalyn_Destafney as she shares how to leverage Workfront Planning alongside Workfront Workflow to create a connected operating model that moves seamlessly from planning into execution, with real-time visibility through Canvas Dashboards.  If you weren’t able to attend live — or want to revisit any part of the session — you can access everything below: Slide Deck PDF  Webinar Recording During the session, Madalyn shared use case ideas and demonstrated how Workflow continues to power execution. She then showed the power of Canvas Dashboards to bring both together to see the full picture.  Whether you’re just getting started with Workfront Planning or looking to mature how your organization plans, executes and reports on work, this session will provide practical guidance that you can apply immediately. Huge thanks to Madalyn sharing h

Hi All, I created a user report and added a ‘Direct Reports’ column using the following text mode: displayname=Direct Reportslistdelimiter=<br>listmethod=nested(directReports)type=iteratevaluefield=namevalueformat=HTML The column displays correctly within the Workfront report and successfully shows all direct report names. However, when exporting the report to Excel, the Direct Reports column appears blank. Please advise whether this is a known system limitation, or if the issue can be resolved by adjusting the text mode configuration? Any guidance or recommendations would be greatly appreciated. Thank you. Best regards,Lyon Lye

Hello, I would like to increase the webcapture timeout setting to help with proofing. I just can’t find the correct option anywhere in the proofing, account settings.Has anyone changed this settings? Where was it? I assume it should be somewhere because it was mentioned in a known issue:https://experienceleague.adobe.com/en/docs/workfront-known-issues/issues/new-workfront-experience/wf-current/wf-proofs-webcapture-proof-not-generate

We are looking to drive custom notifications and other actions once a task’s Can Start {canStart} updates;Examples of actions when a task can start moves from false to true:  Add note and task assignee informing them their task can begin Review documents and add reference information to updates from previous tasks Review fields on other tasks and update downstream tasks as appropriate     Currently, there does not appear to be a way to watch this field, record or event which watches the system canStart field on a task.  

Hi,I have a project report where I want to add some columns that contain data from task forms.  For 5 different milestones we have a task form where they may click some options if a task is delayed.  I’m having trouble getting that displayed in a project report.Any help on text mode syntax is appreciated.  This is what I tried but does not seem to be working. listdelimiter=<div>listmethod=nested(tasks).listsnamekey=Survey Design Barriersvaluefield=Survey Design Barriersvalueformat=customDataLabelsAsString ThanksHeather

Hi, is there any way to show the issue’s status for a user inside the issue view but block it for the user to not be able to change it, just show the field but block it ? i tried through the layout template but you either remove it completely or show it.thanks,Bianca

Hi,Is there a way to search for a WF Planning user in Fusion, given that user’s ID? I am trying to get the name and email from a user, based on the ID provided in the Created By field of a Planning record. I know I can search for a user details via this API internal/user?name=<user_name>  but as far as I could tell, it does not allow me to search by ID. Thanks in advanceJoao

Hi everyone,I’m trying to implement a Portfolio → Program dependency in Adobe Workfront and ran into a behavior that I’d like to understand better.BackgroundIn the native Workfront project fields, Portfolio and Program already exist as built-in fields. When we create a project: Portfolio can be selected Program automatically shows only programs related to that portfolio This dependency works perfectly.However, the problem is that these native Portfolio and Program fields are not required fields, and Workfront does not allow us to make them required.What we triedTo make these fields required, we created them again in a Custom Form using reference fields: Portfolio field Reference Field: Portfolio Set as Required Program field Reference Field: Program Set as Required The goal was to force users to select both Portfolio and Program when creating a project.IssueAfter creating these fields in the custom form: When we select a Portfolio, The Program field still shows

Hi all,We have a lot of projects where assignments change often and sometimes entire teams are changed on a project, and thus people are unassigned tasks and others are reassigned. The challenge we’re facing is that when users are no longer assigned to tasks in a project, they remain in the “people” section (projectUsers), so the project still shows up in their dashboards and reports. I thought I saw a scenario to remove users from the projectUsers when no tasks were assigned to them in that project, but I can’t find anything now and I’m having a tough time working through my own scenario for this. Has anybody created a scenario to do this and would be willing to share your blueprint? Thanks!-Steven

Adobe Summit is a few short months away and the countdown is officially on! 🎉We’re heading back to The Venetian Convention and Expo Center in Las Vegas, April 20-23 with preconference trainings kicking off on Sunday, April 19. It’s shaping up to be an incredible week of learning, inspiration, and connection!Have you grabbed your pass yet? Let us know if you’ll be there by dropping a comment below. If not, now’s the time - discounted pricing ($300 off) is available through February 13, so don’t miss your chance to save. If you are attending in person, we've included two important updates below:   The Summit 2026 Session Scheduler is now live! Sessions and labs fill up very fast and are available on a first-come, first-served basis, so register early and snag your top session picks before spots run out.  The Customer Success team will be organizing in-person networking opportunities so you can meet and connect with fellow Workfront customers while you’re at Summit. More details are com

Does anyone know why the proofing tool would give you the error message "proof failed to generate", when the user is set to "Manager" vs "Supervisor in the users "proof permission profile"?If i change it to Supervisor it works, but if it's Manager i get the error message.

Hi Everyone,I’m trying to understand how to implement a Parent–Child project structure in Adobe Workfront so that multiple projects can stay aligned with a master project timeline.The idea is to have a hierarchy like this:Portfolio → Program → Parent Project → Multiple Child ProjectsThe Parent Project would contain the main timeline and key milestone tasks. The Child Projects would represent different workstreams (for example: Marketing Campaign, Sales Training, Customer Enablement, etc.), each owned by different teams.The goal is that when the dates in the Parent Project change, the related tasks in the Child Projects should automatically adjust so that all teams stay synchronized.I’ve seen diagrams where tasks in the Child Projects are linked to tasks in the Parent Project, possibly using cross-project dependencies or predecessor relationships.My questions are:  Is this possible ? What is the best way to implement this structure in Workfront? Can Parent and Child Projects be formal