Share if...Setting to share projects automatically | Community
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Lyndsy-Denk
Community Advisor
Lyndsy-DenkCommunity Advisor
Community Advisor
April 16, 2024
Solved

Share if...Setting to share projects automatically

  • April 16, 2024
  • 2 replies
  • 727 views

Is there a way to share a project to a team, group, or company when a user within that team/group/company is assigned?

I suspect this is something Fusion might solve, but we don't have Fusion.

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Best answer by AleciaM1

You may be able to adjust the rules as outlined here to fit your needs. Outside of that, or templates as previously mentioned, you're correct. Fusion would be another route to accomplish this. 

2 replies

lgaertner
lgaertner
Level 9
April 17, 2024

Hello Lyndsy,

 

when working with project templates you can define the sharing settings for new projects based on that template.

 

In the general project preferences or specifically for a group you can define, that users are not allowed to create projects without using a template.

 

Regards

Lars

Lyndsy-Denk
Community Advisor
Lyndsy-DenkCommunity AdvisorAuthor
Community Advisor
April 17, 2024

I considered the project sharing setting in the template; I use that function frequently. However there is no consistent link to the types of templates that these users will participate in.

I suspect my project owners are going to have to continue to manually share individual projects.

AleciaM1
Adobe Employee
AleciaM1Adobe EmployeeAccepted solution
Adobe Employee
April 30, 2024

You may be able to adjust the rules as outlined here to fit your needs. Outside of that, or templates as previously mentioned, you're correct. Fusion would be another route to accomplish this. 

Lyndsy-Denk
Community Advisor
Lyndsy-DenkCommunity AdvisorAuthor
Community Advisor
May 3, 2024

Oh my! Those project rules are delightful—but they don't get me where I need to be for this particular case. If there was a comparable function for tasks, that would probably accomplish what I need. In this case, I could say, "If someone is assigned to a task, grant their team/group/company access to the project." So I created an idea and would love for folks to upvote: Allow rules for Tasks like Projects in Access Leve... - Adobe Experience League Community - 670598

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