AEM Workflow to return multiple groups and users in a Participant Step Chooser

Question

Hi,

We need to initiate a custom workflow whenever a CF is created or edited. This workflow must undergo review by multiple teams (T1, T2, etc.) before proceeding to approval.

Team T2 has several subgroups (T21, T22, etc.), and when T1 starts the workflow, the T2 groups should be loaded, allowing the selection of either T21 or T22..

Once a subgroup is chosen, the users within that group should be displayed, enabling the initiator to select multiple users for the review process.

However, the documentation for ParticipantStepChooser suggests that only individual users or groups can be selected. We are using AEM 6.5.

Any help is greatly appreciated.

Thanks,

Divya

EstebanBustamante · Accepted Answer

You can't do that. The recommended approach in this situation is to combine multiple users or groups into a super group and then use that super group as a wrapper. This way you use the ootb workflow steps (dynamic step or participant step).

EstebanBustamante · Answer

Hi,

I recommend using a DialogStep[1] to dynamically present and select the approver-based on your groups. You could implement some JavaScript to load the dropdown dynamically[3]. After that, utilize a DynamicParticipantStep[2] to capture the group or user that the workflow initiator selects from the DialogStep.

Here are some resources to help you build this:

[1] https://jpsoares.medium.com/developing-a-custom-workflow-dialog-in-aem-f77219ac96e3

[2] https://medium.com/@toimrank/aem-dynamic-participant-step-1cd58e15f28

[3]. https://medium.com/@arunpatidar26/dynamic-dropdown-in-aem-touch-ui-cc502022da24

https://medium.com/@toimrank/aem-workflow-2f238742ab4f

Hope this helps