Workfront Dashboard that pulls in user capacity vs planned hours | Community
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July 17, 2025
Question

Workfront Dashboard that pulls in user capacity vs planned hours

  • July 17, 2025
  • 2 replies
  • 431 views

I’m trying to build a dashboard for our marketing team that includes a report showing each user's weekly capacity vs their planned hours. We want this visible alongside other team stats in a centralized dashboard.

 

I know this type of information is available in the Resource Planning page, but we need to expose it through a custom report (preferably a User or Task report) so we can add it to a dashboard and share with team leads.

 

What we’re trying to show per user:

  • Weekly capacity (based on FTE × 40 hours)
  • Planned hours (total assigned hours for the current or upcoming week)
  • Ideally a variance or utilization %

What I am hoping someone can help with:

  • Has anyone successfully built a report that compares user capacity to planned hours and displays it in a dashboard?
  • Is there a workaround to calculate FTE × 40 in a report without a custom field?
  • Is there a way to pull weekly capacity and planned load into a single report, even through text mode or calculated fields

I’d love to avoid building a custom solution outside of Workfront since we do not have fusion and can not export this to PowerBI.

 

Thanks in advance for any advice or examples!

2 replies

kautuk_sahni
Community Manager
Community Manager
September 16, 2025

@skyehansen @rafal_bainie @lgaertner @richard__carlson @imgrund Tagging you here as I think your expertise could really help with this question. Thanks for taking a look!

Kautuk Sahni
Rafal_Bainie
Community Advisor
Community Advisor
September 16, 2025

Just quickly thinking, I would say it may be a pain or not doable via report to show what you need.
Quick fix would be to build a relevant view in Workload Balancer and plug it into dashboard using "external page" feature, e.g.

OR

good luck