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JennyWi
JennyWi
Level 3
April 14, 2025
Solved

Update All using People in Projects

  • April 14, 2025
  • 1 reply
  • 953 views

Hello, I noticed that many of the users under "People" in one of my projects are not involved with this particular project.

  • Is there a reason why they are showing up?
    • Is this because of inherited permissions?
  • How can I safely remove them?
  • Under People, why do are the Users displayed with other projects listed?  

Thank you!

Jenny

 

Best answer by skyehansen

there are a couple of reasons users show up in the People section.

1) they are assigned to something in the project

2) they were left on the original project and someone copied it to this one / they are on the project's template and added to any project that uses that template.

 

I usually take a list of everyone who is assigned to the project and then compare it against the People section and delete anyone who isn't on my list.

1 reply

skyehansen
Community Advisor
skyehansenCommunity AdvisorAccepted solution
April 15, 2025

there are a couple of reasons users show up in the People section.

1) they are assigned to something in the project

2) they were left on the original project and someone copied it to this one / they are on the project's template and added to any project that uses that template.

 

I usually take a list of everyone who is assigned to the project and then compare it against the People section and delete anyone who isn't on my list.

    JennyWi
    JennyWiAuthor
    Level 3
    April 15, 2025

    Thank you for this. This reasoning in particular concerns me because it wasn't a copy of a project.

    2. they were left on the original project and someone copied it to this one / they are on the project's template and added to any project that uses that template.

    The requestor submitted the issue, Traffic converted the issue into a project, assigned tasks, project sponsor, made themselves the Project Owner. 

     

    So I'm not understanding why other project's are showing up under People. 

    We do use the same Template for various different Projects. Would that be the connector?

     

    Thank you,
    Jenny

    skyehansen
    Community Advisor
    skyehansenCommunity Advisor
    April 15, 2025

    No, thankfully, we assign roles to task templates, not Users.

    But I was worried that if I removed the users under the People section, it would removed them from those Projects using the particular Task Template.

     

    See attached, I'm listed under People in our Copy and Design Task Template and the Diabetes Campaign Project is listed for some reason. I'm still not understanding the logic since we have many projects using the Copy and Design Task Template and I'm not sure why this particular project is showing up.

     

    I'm a little confused and appreciate the help. 

     

    Thanks again,

    Jenny


    see first paragraph: https://experienceleague.adobe.com/en/docs/workfront/using/manage-work/projects/create-and-manage-project-templates/edit-templates

     

    (changes to templates do not affect existing projects)

     

    As for your specifically showing up on a project, you can go back through the project's system activity and see who added you and ask them?

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