Unified Approvals: Proofs (Being discontinued?) vs Documents | Community
Skip to main content
BrittanyGarrett
Level 2
August 21, 2025
Solved

Unified Approvals: Proofs (Being discontinued?) vs Documents

  • August 21, 2025
  • 1 reply
  • 1092 views

Will the current workflow of proofs (making mark-ups, sending for approvals, etc.) be discontinued and the new workflow of the document approvals be the new process soon? We really use proof approvals because it's the best process for us instead of one-off approvals. Thanks so much!

Best answer by jbarron

@skyehansen is correct, @brittanygarrett. You can use doc approvals instead of proof approvals and still have access to markups and related functionality. We don’t currently have plans to require this switch.

That said, in the future, once the Unified Review & Approval experience is fully rolled out (timeline TBD), doc approvals will serve as the approvals engine. If you’re able to start adopting doc approvals sooner, it will put you in a stronger position for that transition.

1 reply

skyehansen
Community Advisor and Adobe Champion
August 21, 2025

I believe the new doc approvals are replacing the current doc approvals functionality and there's no change to proof approval workflow functionality, nor is there any immediate plan to discontinue this. 

 

cc to @jbarron 

jbarron
Adobe Employee
jbarronAdobe EmployeeAccepted solution
Adobe Employee
August 23, 2025

@skyehansen is correct, @brittanygarrett. You can use doc approvals instead of proof approvals and still have access to markups and related functionality. We don’t currently have plans to require this switch.

That said, in the future, once the Unified Review & Approval experience is fully rolled out (timeline TBD), doc approvals will serve as the approvals engine. If you’re able to start adopting doc approvals sooner, it will put you in a stronger position for that transition.

jbarron
Adobe Employee
Adobe Employee
September 18, 2025

Hey @jbarron thanks for this information. Is there a plan to roll out Stages in the document approval? This is crucial for our team, and the main reason why we can't do a full transition yet.

 

Thanks!


@langgcass Yes, multi-stage approvals will be supported and are on our roadmap. Hoping to have some of that available H1 '26. What company are you with? Would love to get some feedback from you on it and the approach.