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Christopher29269095dwjg
Level 2
April 23, 2024
Question

Track changes in a workfront custom form as part of copy editing process

  • April 23, 2024
  • 1 reply
  • 1812 views

Hello! We are beginning to roll out component based authoring for quarterly product commentary using Workfront custom forms vs emails and word doc attachments. Does anyone have a creative solution tracking changes to the text being authored as its being edited prior to submitting to the DAM for publishing? 

    1 reply

    R
    Community Advisor
    Richard_Le_Community Advisor
    Community Advisor
    April 24, 2024

    Hi,

     

    You can track changes made to values in custom fields by enabling the "Track field changes in update feeds" box in the field settings. Simply navigate to your custom form, click on the field you want to track changes to and in the left hand panel (towards the bottom) there is a tickbox you can enable to turn on tracking.

     

    You can read more on this here.

     

    Best Regards,

    Rich.

     

     

     

    C
    Christopher29269095dwjgAuthor
    Level 2
    April 24, 2024

    Hi @richard_le_ ! Appreciate the response, would this approach work for the "text with formatting" field? The use case is, we have writers authoring product commentary in these forms but would like to be able to see what's changed from version to version of that product commentary before its eventually submitted to the DAM for publishing (think word doc track changes). Recognize that might be a bit too complicated for the current iteration of WF but thought id' ask

    C
    Christopher29269095dwjgAuthor
    Level 2
    April 24, 2024

    Yes, it should work with a formatted text field. However, it probably wont record changes to formatting, on changes to the text values.

     

    The other consideration is how many updates are made. Every change to the field will generate a record in the updates feed, if there are lots of changes you will end up with a very busy updates feed!

     

    The best thing to do is test it in your preview environment and see if you get the level of tracking you're after.

     


    Thanks @richard_le_ - appreciate the insight. Will give it a go and report back!

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