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April 23, 2025
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Searching reviewed PDF's for keywords

  • April 23, 2025
  • 2 replies
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In the Workfront management system, is it possible to search past reviewed proofs for keywords within the PDF rather than by a comment? 

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Best answer by Madalyn_Destafney

If you want to search proof comments, you could do a Note report with a filter for contains 'proof comment' since all proof comments are actually Notes and always start with 'proof comment' (and add other necessary filters in addition to this). If you're wanting to search content within the proof itself, I don't think there's a way to do this as WF sees the proof as a static document and it's not searchable in reports.

2 replies

Madalyn_Destafney
Community Advisor
Madalyn_DestafneyCommunity AdvisorAccepted solution
Community Advisor
April 23, 2025

If you want to search proof comments, you could do a Note report with a filter for contains 'proof comment' since all proof comments are actually Notes and always start with 'proof comment' (and add other necessary filters in addition to this). If you're wanting to search content within the proof itself, I don't think there's a way to do this as WF sees the proof as a static document and it's not searchable in reports.

If this helped you, please mark correct to help others : )
Richard_Carlson
Community Advisor
Community Advisor
April 23, 2025

If you are trying to search the content of the PDF I agree with @madalyn_destafney that this is not possible within Workfront