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JHulet
Level 3
September 13, 2023
Question

Report showing Layout Template Assignments and Usage

  • September 13, 2023
  • 3 replies
  • 1050 views

Is there a way to run a report to see Layout Template use? I want to be able to see who is assigned to each layout template and if there are no assignments, I can delete it.

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3 replies

skyehansen
Community Advisor
skyehansenCommunity Advisor
September 14, 2023

there's an "Active User Audit" report in the "System Administrator Maintenance Dashboard" blueprint that you can install and use, that will give you that information.

Madalyn_Destafney
Community Advisor
Madalyn_DestafneyCommunity Advisor
Community Advisor
September 15, 2023

@jhulet the dashboard Skye is referring to is here: https://experienceleaguecommunities.adobe.com/t5/workfront-discussions/released-system-admin-maintenance-dashboard/m-p/550997#M102 

But I think the layout template report will only show layout templates assigned to users, not unassigned layout templates…

If this helped you, please mark correct to help others : )
KellieGardner
Community Advisor
KellieGardnerCommunity Advisor
Community Advisor
September 14, 2023

I've never been able to successfully run a collection column on layout template reports to get this information. I typically run a report of users with their layout templates in a column and group by it. Then compare and contrast against the layout templates in the System to remove them.

    Lyndsy-Denk
    Community Advisor
    Lyndsy-DenkCommunity Advisor
    Community Advisor
    September 19, 2023

    To see if a layout template is being assigned go into a specific layout template and clicking Assign this to. If there is no one listed, it's unusued. In the screenshot I attached you see that I'm the only user, job role, team, or group assigned to the layout template called Admin | Trainer.

    However, if Layout Templates are assigned by job role, team, or group, I suspect it can become confusing to determine just how often one those "bulk" assignments is being applied. In my Users area, I have a Grouping for effectiveUITemplate name. Apply this and collapse the results to see a list of the layout templates that users see. Anything not there is unused. (I also use that effectiveUITemplate field as a column in one of my views.)

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