Report on custom form fields using "Track field changes in update feeds" | Community
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SuzyF
Level 2
November 29, 2022
Solved

Report on custom form fields using "Track field changes in update feeds"

  • November 29, 2022
  • 4 replies
  • 2202 views

Hello Workfront Community,

Is it possible to run a report on the full list of custom form field names and those that are using the "Track field changes in update feeds" option and those that are not.  We have run out of our allotted use of that prompt and need to readdress the distribution of that feature which would begin with knowing which fields have it activated.

Thanks!

Suzy

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    Best answer by dustlmar

    Hey Suzy,

     

    I'd recommend submitting a support request to Workfront asking for them to increase the limit from the default 300, typically Support will put in a request to have it doubled, and that should help you out. If I remember correctly, the back end name was Journal Field, but it's been a few months since I've worked at Adobe Workfront, and it wasn't all that common of an ask.

     

    Good luck!

    4 replies

    dustlmar
    dustlmarAccepted solution
    Level 2
    November 29, 2022

    Hey Suzy,

     

    I'd recommend submitting a support request to Workfront asking for them to increase the limit from the default 300, typically Support will put in a request to have it doubled, and that should help you out. If I remember correctly, the back end name was Journal Field, but it's been a few months since I've worked at Adobe Workfront, and it wasn't all that common of an ask.

     

    Good luck!

      S
      Stacey_Robertson
      Level 5
      November 29, 2022

      You can run a parameter report, but I'm not seeing anything in the API Explorer that lets you show if it records in the update feed.

      RandyRoberts
      Community Advisor
      RandyRobertsCommunity Advisor
      Community Advisor
      November 30, 2022
      isJournaled=true

      should work… but it doesn't.

      Maybe an engineer can either fix it or tell us why it doesn't work?

        V
        VicAl1
        Level 10
        January 23, 2023

        I ran into this same problem. We reached the limit of 300. WF support says that is the limit so they can't increase it. If the error message has a number less than 300 they can increase it to 300, but that's the max. 

         

        They also said there's no way to tell which fields have this setting (so you can remove some). They have no report and no API field to do that. They suggested I open a feature request which is a waste of time since there's only 4 of us that care. It's a bit ridiculous. You can't tell me I reached a limit then have no way to make an adjustment. 

          LAK01
          LAK01
          Level 2
          March 4, 2023

          I do not understand why they gives us a way to track changes, but no way to reprot to it?? 

          sarahmeyers
          Adobe Employee
          sarahmeyersAdobe Employee
          Adobe Employee
          December 20, 2023

          For anyone who runs into this in the future, I just wanted to mention that there is a list in your Setup->Interface->Update Feeds page. Within that page, you can navigate to the Custom Fields tab to see which fields you've opted to track. 

          Dave_at_PSU
          Dave_at_PSU
          Level 2
          October 1, 2024

          I'll chime in here because I'm looking for the same data point.  To clarify, I'm looking for a way to share what we System Admins can see in that 'Interface>Update Feeds' with our stakeholders.  When we were maturing in Workfront, we didn't realize there was a hard limit to how many fields we could track in Update Feeds, so we just willy-nilly and rather randomly enabled this for fields as we built out our workflows. So we reached our limit.  A ticket into Support yielded positive results in that they were able to bump our limit up from 300 tracked fields to 500.  So that was glorious; but the underlying matter still exists.  Pressing Support to help out on a report for this yielded a response paraphrased as:  This solution will require Professional Services, so you'll have to pay additional money for more help on this. 

           

          There must be a way to show my stakeholders all of the custom fields that are currently being tracked so they can sift through them and determine if that tracking is neccessary.  I tried digging through the API explorer but couldn't find anything that would reference that information.  I agree with @Stacey_Robertson - there *should be* a isJournaled reference point (like there's an 'isRequired', for example), but there isn't.  I wonder why not.  

           

          A Kick-Start export of Custom Data didn't get me anything.  Reporting seems to be a dead-end, and there doesn't seem to be a way to export the date from the 'Setup>Interface>Update Feeds>Tracked Fields>Custom Fields' page.  

           

          So if anyone out there has made any headway on this, tag me and let me how you did it!! 

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