Report on Approvers listed on Approval Processes | Community
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KellieGardner
Community Advisor and Adobe Champion
KellieGardnerCommunity Advisor and Adobe Champion
Community Advisor and Adobe Champion
November 14, 2023
Question

Report on Approvers listed on Approval Processes

  • November 14, 2023
  • 1 reply
  • 839 views

Is it possible to report on the approvers listed in an approval process without it being tied to an object yet? I've searched and tried and haven't been successful yet. Basically, I need to know from setup what teams or named users are listed in the approvers field on an approval processes that have been created. 

 

 

 

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1 reply

skyehansen
Community Advisor and Adobe Champion
skyehansenCommunity Advisor and Adobe Champion
November 14, 2023

hi, since an approval process can have many approvers, you would need to consider a collection. If you reference the collections documentation on AEL, you'll find the following in the limitations section:

https://experienceleague.adobe.com/docs/workfront/using/reporting/reports/text-mode/reference-collections-report.html?lang=en#limitations-of-a-collection-view

 

i.e. you cannot build a collection view of another collection. 

 

I'm attaching a screenshot below in case it's useful for you to picture this.

 

An approval process is a collection of approval paths.

Each approval path is a collection of approval stages.

Each approval stage is a collection of step approvers.

 

So it ends up that what you're asking for is a collection of approvers in a collection of stages in a collection of approval paths. 

 

 

Reporting functionality currently doesn't work this way. Hope this helps your understanding.

KellieGardner
Community Advisor and Adobe Champion
KellieGardnerCommunity Advisor and Adobe ChampionAuthor
Community Advisor and Adobe Champion
November 15, 2023

I figured as such since I’ve been unsuccessful in figuring it out and was familiar with the documentation on collections.  I was kind of hoping someone had an idea on a another creative way to get the information out - Maybe another report type, etc. to piece it all together. 

skyehansen
Community Advisor and Adobe Champion
skyehansenCommunity Advisor and Adobe Champion
November 15, 2023

thanks, that's helpful to know.

Have you tried exporting your approvals (as a kickstart) and gleaning what you need off the approvers tab?

(You didn't mention, but if this is for ongoing maintenance, I would then store the information on each process's description field, so you would only have to go through this exercise one time.)

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