Is there a way to make statuses hide (new created statuses) from everyone except the System Admins? | Community
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DeadreDi
Level 2
July 20, 2021
Question

Is there a way to make statuses hide (new created statuses) from everyone except the System Admins?

  • July 20, 2021
  • 2 replies
  • 604 views

We created some statuses that we want to use on our story board, e.g., UAT, Requires Approval, etc.

However, it's just for us sys admins; is there a way to use our newly created statuses without them been seen by everyone else in the system?

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    2 replies

    kynabaker16
    Adobe Employee
    kynabaker16Adobe Employee
    Adobe Employee
    July 30, 2021

    Hi Deadre,

    Thanks for posting a great question. Straight up that isn't really doable, but is a great option to post in the Innovation Lab. You could in theory, make the status only available for a specific group… But if a user goes to the project they would be able to see those statuses and utilize them as well. You cannot restrict access to just sys admins like you were hoping.

    Kyna

      S
      simplykevinm
      Level 2
      February 18, 2025

      Hi @DeadreDi 

      As @kynabaker16 mentioned, you can always set those custom status to a group for System Admins, but as soon as you use the status on a project visible to other users, they are able to see the same status. Although, they would not be able to see it if they change it to some other status and want to change it back.

      I would suggest using a custom field with a status dropdown in a section/custom form that is visible only to System Admins. In this way, system admins are free to mark the projects by the custom status and other users are not affected.

      Please mark my reply as correct if it answered your question or provided you with an alternative solution. Thanks

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