So questions for others who have hit this:
Most of our forms were created by WF SysAdmins; three people. What happens to those reports when the original owner leaves? Does it make any difference as long as they were shared out and because SysAdmins can access everything anyway?
Same goes for reports created by our original WF Implementation Specialist (i.e., WF employee)...we have deactivated her account, and *I* can access her reports just fine, share them out, but it's really odd having her owner of reports for perpetuity.
Our general policy is if a form is to be distributed outside one or two people, users should have SysAdmin create the form (or we take ownership by turning-off their manage access to it) so we can have ongoing management of it. We don't support user-created forms beyond "feel free to tinker, but if we make a system/policy/calculation change, we won't be checking it against anything but forms we directly manage." This is mostly due to the fact that we have limited man-hours to devote to WF administration. We have to keep to a centralized model to reign-in the chaos. However, I do wish too that I could "change owners" or as someone else put it: separate "creator" from "manager/owner" of a report. Things like reports should have the ability to make them "owned by the system, not a specific user." Kevin Quosig
