How can I download the files of all my projects in bulk? | Community
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solcardin-united
Level 2
November 12, 2024
Question

How can I download the files of all my projects in bulk?

  • November 12, 2024
  • 1 reply
  • 1141 views

Hiya! My company will be leaving Workfront soon (bummer), and they're looking to download all the documents the team has uploaded to WF Projects (think around 1000 projects) in bulk; they want to avoid having to ask each manager to locate their projects and download all the docs, project by project.

Is there any way of doing this that doesn't involve API and developers?

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1 reply

skyehansen
Community Advisor and Adobe Champion
skyehansenCommunity Advisor and Adobe Champion
November 13, 2024

You could download the documents by running a document report, but I highly recommend you involve API and developers as this will be less messy and a lot less error-prone. Tagging in @doug_den_hoed__atappstore 

    Doug_Den_Hoed_AtAppStore
    Community Advisor
    Doug_Den_Hoed_AtAppStoreCommunity Advisor
    Community Advisor
    November 13, 2024

     

    Thanks @skyehansen and hi @solcardin-united,

     

    As mentioned in our Workfront Snapshot solution (which many clients who've left over the years used to efficiently download their Workfront data), we also offer an optional Extract Documents service.

     

    The latter creates a logical folder structure mimicking the Project > Task > Issue hierarchy with a copy of the documents stored in Workfront created in the corresponding Document > Version child folders. At your direction, it can either include (most commonly, practically) just the current version of every such document, or every version; and (most commonly, just in case) every document, or some filter-specified subset.

     

    To discuss either our Workfront Snapshot solution and/or our Extract Document service, I invite you to contact me via doug.denhoed@atappstore.com.

     

    Regards,

    Doug

      S
      solcardin-unitedAuthor
      Level 2
      November 13, 2024

      Thank you, Doug! And @skyehansen!

      I'll discuss these options with my management and reach out once we decide if we're going the API route or the Workfront Snapshot solution.

      Thank you!

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