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laurence_jayawardane
laurence_jayawardane
Level 4
August 31, 2022
Solved

Dashboards Report: list reports in dashboards?

  • August 31, 2022
  • 2 replies
  • 1676 views

Hi Workfront community!

 

I'm building a report that lists all our Dashboards, and I just wanted to list which Reports are on them for each row in the table. Is that even possible? I tried finding something that might sound like a collection of Reports in the API Explorer, but I don't see anything that seems to be it. Do you either 1) know what text mode to use to list reports on dashboard, or 2) how do you go about keeping track of what's in your Dashboards for instance cleanup?

 

Thanks  😀,

Laurence

    Best answer by William--

    Hi Laurence, 

    In a dashboard report, the below textmode in a view column will display the reports contained in each dashboard: 

    displayname=Reports
listdelimiter=<br>
listmethod=nested(portalTabSections).lists
textmode=true
type=iterate
valueexpression={internalSection}.{name}
valueformat=HTML

     

     To show which calendars are contained in a dashboard, a separate column is necessary: 

    displayname=Calendars listdelimiter=<br> listmethod=nested(portalTabSections).lists textmode=true type=iterate valueexpression={calendarPortalSection} valueformat=HTML



    2 replies

    GrahamJarrett
    GrahamJarrett
    Level 4
    August 31, 2022

    You can sort of do this the other way around... 

    If you create a report of Reports, you can add a column for what Dashboards a particular report is on. Its a collections column. The script for the column is:

     

    link.linkproperty.0.name=ID
    link.linkproperty.0.valuefield=ID
    link.linkproperty.0.valueformat=val
    link.lookup=link.view
    link.value=val(objCode)
    listdelimiter=<hr>
    listmethod=nested(portalTabSections).lists
    name=Dashboards
    stretch=0
    textmode=true
    type=iterate
    valuefield=portalTab:name
    valueformat=HTML
    width=300

      William--
      Community Advisor
      William--Community AdvisorAccepted solution
      Community Advisor
      August 31, 2022

      Hi Laurence, 

      In a dashboard report, the below textmode in a view column will display the reports contained in each dashboard: 

      displayname=Reports
listdelimiter=<br>
listmethod=nested(portalTabSections).lists
textmode=true
type=iterate
valueexpression={internalSection}.{name}
valueformat=HTML

       

       To show which calendars are contained in a dashboard, a separate column is necessary: 

      displayname=Calendars listdelimiter=<br> listmethod=nested(portalTabSections).lists textmode=true type=iterate valueexpression={calendarPortalSection} valueformat=HTML



      If you like my content, please take a moment to view and vote on my Idea Requests: https://tinyurl.com/4rbpr7hf
        MoniqueEvans
        Community Advisor
        MoniqueEvansCommunity Advisor
        Community Advisor
        September 1, 2022

        I always forget about calendars! Thanks for sharing this @william-- 

        I'll add that you could use the basic share column code to combine these two lists into one report column.

         

        SHARING COLUMNS: Merge multiple columns into a single column.

        You can share the data from multiple columns to display it in one column, by adding a third column between them. The added middle column should have the following code in text mode:

        value=<br>
valueformat=HTML
width=1
sharecol=true

        You also have to add the following text to the left column:

        sharecol=true

        When sharing multiple columns (more than 2) start with the far right and work your way to the left

          laurence_jayawardane
          laurence_jayawardaneAuthor
          Level 4
          September 2, 2022

           

          Hi @laurence_jayawardane, 

           

          Until dashboards have a "last viewed" feature, I invite you to consider:

           

          • making a dashboard report that retrieves the name of the dashboard of interest in column 1 and (optionally) the last run date of the report
          • saving the report as "Last Run Audit [Dashboard Name]"
          • adding the report (only) at the bottom of the dashboard (think "footer")

          In this way, every time the dashboard is viewed, so is that Last Run Audit footer report, so you can (by proxy) infer the Last Run of the Dashboard.

           

          Regards,

          Doug

           

          cc: note to self @doug_den_hoed__atappstore 


          Hi @doug_den_hoed__atappstore, thanks for the tip!

           

          I didn't quite get it (can you get the last run date of a dashboard report? what's that field called?), but I tried something close that I think will work well enough - I created a Reports report, with only the Dashboards and Last Viewed Date, then sorted by date & filtered out the recent ones.

          I displayed it as a chart per year, and it's good enough for an instance cleanup overview... most dashboards show up 2+ times because of how many reports are in them, but that's ok. I was on the lookout for abandoned dashboards, and this does the trick really well.

           

          So grateful for the time you take sharing your wisdom! I've used your solutions more than once now...

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