Can we create PRIVATE folders under Documents yet? | Community
Skip to main content
JPretko
July 30, 2024
Question

Can we create PRIVATE folders under Documents yet?

  • July 30, 2024
  • 1 reply
  • 812 views

We would like to have the ability to have "Private" working folders so our stakeholders can't look or share at the drafts in progress. I keep reading replies to this issue as going through Proofing as the solution. That won't work for us because our stakeholders need access to the projects within Workfront and not just access to Proofing. We could block their access to view the Documents section completely but we want them to be able to upload supporting materials if needed. For now, we are renaming the folder so they are deterred from accessing them but we know that nosey stakeholders will always be there. I have seen this as an unanswered issue for years now and I'm hoping by now there might be a solution.  

This post is no longer active and is closed to new replies. Need help? Start a new post to ask your question.

1 reply

jubinjohnpro
Level 2
July 31, 2024

Hi,

 

You can just rename the folder using "PRIVATE" keyword anywhere in the folder name (e.g: 2. Designer Uploads PRIVATE) and it will hide the folder and all the content inside the folder from your stakeholder.

 

Thanks.

JPretko
JPretkoAuthor
July 31, 2024

Hey there,

Thanks for the reply. However, that didn't work. Is there some other step I am missing? 

RandyRoberts
Community Advisor
Community Advisor
August 1, 2024

You have to manually create a folder, call it whatever you want and set permissions for that folder making sure inherited permissions is disabled.

AFIK, Renaming it with "private" doesn't do anything unless there is some sort of automation that allows for that.

 

TIP: if this solved your problem, I invite you to consider marking it as a Correct Answer to help others who might also find it of use.
If you like my content, please take a moment to view and vote on my Idea Requests: https://tinyurl.com/mysocalledideas