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T
TraKill
Level 3
July 16, 2025
Solved

Auto-locking a proof when deadline is met

  • July 16, 2025
  • 3 replies
  • 421 views

Hi,

 

I am trying to set up an automation that auto-locks a proof as soon as the set deadline is met to enforce users to not enter feedback after the deadline is up.

The challenge is that I cannot do it via a regular workflow since the approvers are so different every time and a Fusion API call cannot be used for the entire instance since this should really be set up for only proofs created by our team and not other teams who are using the instance. Any workarounds or recommendations?

Best answer by TraKill

Yes,

 

This is the solution to this:
Module: Workfront Proof -> API call
The API call is based on the library: https://api.proofhq.com/home/proofs/lockproof.html
In the Method field you type lockProof
and in the Body (XML) you put<FileID>6.file_id</FileID> 
(file ID number of course depends on your scenario)
Thanks for the help!

3 replies

T
TraKillAuthor
Level 3
July 16, 2025

I set it up in Fusion like this, but there is a timeout, even though I filtered it by only me as a user. Any ideas?

    RowvillBh1
    RowvillBh1
    Level 5
    July 16, 2025

    Hi @trakill ,

     

    Your first module won't achieve the outcome you are expecting. Maybe your first module should be "watch proof activity", then add a filter for your team and the proof activity being a reminder or deadline passing (if available), then I think your second module should be a custom api call to lock the proof with below code in the body - 

    {

    "locked": true

    }

      kautuk_sahni
      Community Manager
      kautuk_sahniCommunity Manager
      Community Manager
      July 29, 2025

      @trakill Just checking in — were you able to resolve your issue? We’d love to hear how things worked out. If the suggestions above helped, marking a response as correct can guide others with similar questions. And if you found another solution, feel free to share it — your insights could really benefit the community. Thanks again for being part of the conversation!

      Kautuk Sahni
      T
      TraKillAuthorAccepted solution
      Level 3
      July 29, 2025

      Yes,

       

      This is the solution to this:
      Module: Workfront Proof -> API call
      The API call is based on the library: https://api.proofhq.com/home/proofs/lockproof.html
      In the Method field you type lockProof
      and in the Body (XML) you put<FileID>6.file_id</FileID> 
      (file ID number of course depends on your scenario)
      Thanks for the help!

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