Notification When Resource is Scheduled for Time Off | Community
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WendyWh
Level 4
March 9, 2017
Delivered

Notification When Resource is Scheduled for Time Off

  • March 9, 2017
  • 20 replies
  • 2650 views

When assigning tasks to someone who is scheduled for time off it would be helpful to get a pop-up notification either at the top or similar to the notification when assigning a task to a Reviewer letting the Project Manager know that the person will be out of the office.

Currently it automatically adjusts the dates, which is great, but it would be really helpful to get a notification as well so you don’t go crazy trying to figure out why the dates aren’t calculating correctly.

    20 replies

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    D
    DavidCo3
    Level 10
    April 26, 2018

    Hi Kellly - the issue regarding time off being entered for one resource is interesting. Best if you log that with support to get them to fix that. Cheers

    Kelly_Wehrmann
    Kelly_Wehrmann
    Level 9
    April 26, 2018

    Thanks, David - I think we have that logged with them, I'll have to double check. Just wanted to point it out here because you really have to be "looking" for it and have the right conditions to catch it. :)

    E
    Exp_-_ChandlerS
    Level 2
    June 6, 2018
    Thank you for this idea, We would love to invest in building this notification but due to other priorities we won’t be able to work on this during upcoming 12 months. Because of that we will mark it Not Planned, but please continue voting for it if that is something that you are interested in. Thank you,
    K
    KatQu
    Level 2
    November 21, 2018

    Great idea!! I definitely would love this for the same reasons as everyone mentioned above and also the reason we don't use the PTO calendar. I'd love to get the notification that someone has PTO as an alert so I can have the option of assigning someone else when I'm setting up the project vs. it moving out all my dates automatically. Please reconsider adding in this functionality in the future!

    V
    VickyFi
    Level 6
    November 27, 2018

    This is a great idea. We have recently had a project manager approach us for something similar to this. They would like a notification when they are tagging someone in a comment to say that they are not in the office today.

    Unfortunately we don't use the PTO function as this changes timelines. Instead we have a request queue where someone will enter there days off into here and the studio team who do the assigning of tasks will see this request in the scheduling tool and know not to assign any work to them today.

    Kelly_Wehrmann
    Kelly_Wehrmann
    Level 9
    March 21, 2019

    Sad to see this one is "not Planned", especially with such a high vote count (120).

    M
    MarieKe1
    Level 6
    March 25, 2019

    Josh Boston confirmed that the votes received on the below issue, were moved to this issue.

    https://support.workfront.com/hc/en-us/community/posts/115004807108--CLOSED-Alerts-to-Project-Owner-when-Time-Off-Calendar-entry-impacts-tasks?page=1#community_comment_360004539734

    R
    ReneeDo
    Level 2
    May 2, 2019

    Another vote for this important feature!

    I
    IndiaGi
    Level 2
    May 13, 2019

    Wish i could vote for this twice!

    joshh79242137
    joshh79242137
    Level 3
    May 23, 2019

    I'm excited to announce that we are close to getting this feature out to you! Coming to Preview on Thursday, May 30th and Production on Thursday, June 13th, users will see a new tool tip style warning when they are scheduling users to do a task/issue while that assignee has time off scheduled. You can find the release documentation and short demo video here https://experience.workfront.com/s/article/2019-3-Release-Activity-Overview-1993224231. The documentation will be updated approximately 1 day before the Preview release.


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