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Bulk unshare items with common sharing

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Community Advisor

5/7/25

Description - You can share items in bulk, but you can't unshare in bulk. Tier 1 support said I can do this with Fusion, but I don't have Fusion. This strikes me as something that you shouldn't have to pay an additional fee to address.

Why is this feature important to you - It's tedious to have to adjust share permissions one object at a time. In my case, I was hoping to unshare projects in bulk to soft archive them and therefore reduce load time for my users. We have many years of work that we want to keep but hide from most users without losing the historical data.

How would you like the feature to work - Detect common sharedness across bulk selection so that we can remove them from the share permissions in bulk. Bonus points if you can additionally choose to unshare down the inheritance chain (for example, at the portfolio level all the way down to tasks, issues, and documents).

Current Behaviour - You can select multiple projects that you know have at least one common user, job role, team, group, or company, but the common shared item doesn't appear in the dialogue to remove from the share permissions. Instead the share permissions are blank. Additionally, you can remove an item from the sharing and, despite the dialogue that gives you the option to unshare across all child objects, it doesn't remove those inherited permissions.

1 Comment

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Community Advisor

5/7/25

Agreed with this. It would be cool if maybe native AI functionality could potentially help with this down the road.